(1) Retirement boards must, by supplementary regulation, submitted and approved by PERAC, establish and identify the maximum daily reimbursable amount for the cost of meals while on board authorized travel. The board may, by supplementary regulation, submitted and approved by PERAC, allow for reimbursement in excess of the allowable amount for travel to high-cost locations.(2) Reimbursement is prohibited if meals are included in the cost of registration for a conference or seminar. If the board determines that special circumstances require a board member or board staff member to take meals other than those included in the cost of registration, reimbursement may be made provided that all provisions of 840 CMR 2.00 are met. The special circumstances must be discussed in a board meeting and the board's determination must be reflected in the minutes of the board.(3) If reimbursement is sought for meal expenses for others, those individuals are to be identified along with their affiliation and a description of the purpose of the meeting. Reimbursement shall be made only for meetings that are for business purposes.(4) Retirement boards shall never reimburse the cost of alcoholic beverages.Amended by Mass Register Issue 1518, eff. 3/29/2024.