N.M. Admin. Code § 1.13.11.16

Current through Register Vol. 35, No. 24, December 23, 2024

Section 1.13.11.16 - REQUIREMENTS FOR OUTGOING LOAN AGREEMENT, SRC FORM 96-24

A. This form delineates the conditions for an organization to borrow public records held by the archives and historical services division of the SRCA. Information contained on the form shall include, but not limited to, the following:

(1) protection of the borrowed items;

(2) insurance coverage of the borrowed items;

(3) packing and shipping of borrowed items and their cost;

(4) appropriate credit line for borrowed items;

(5) return of borrowed items; and

(6) extensions and cancellations of loan agreement.

B. This form shall require of the requesting organization:

(1) signature and title of authorized representative of requesting organization; and

(2) date.

C. This form shall require of the director of the archives and historical services division:

(1) title, address, and telephone number of requesting organization;

(2) description of items to be borrowed;

(3) time period of loan;

(4) name of insurance carrier;

(5) amount of insurance value;

(6) name of person who packed borrowed items;

(7) address borrowed items shipped to;

(8) date borrowed items were returned;

(9) credit line for borrowed items; and

(10) special requirements for installation and handling of borrowed items.

D. Signatures of authorized representatives from the SRCA and the borrowing organization signify an agreement between the two entities to the conditions set forth in this form.

N.M. Admin. Code § 1.13.11.16

07/01/96, 1.13.11.16 NMAC - Rn, 1 NMAC 3.2.10.2, SRCA Form 96-24 & A, 07/15/03