N.J. Admin. Code § 4A:4-2.16

Current through Register Vol. 56, No. 24, December 18, 2024

Section 4A:4-2.16 - Retention and inspection of examination records

(a) The following examination records shall be retained until the expiration of the eligible list:

1. The public announcement;

2. All applications;

3. The examination papers and scoring keys;

4. A description of the examination, including the date held, rating system and minimum score required, if any;

5. The list of eligibles;

6. The failure roster; and

7. Any other pertinent information.

(b) All examination records listed in (a)1, 4, and 5 above shall be open to public inspection.

1. Examination records listed in (a)2 above shall not be open to public inspection but may be open to inspection by an appointing authority, on condition that the appointing authority not disclose the records to outside persons, where:

i. An application was completed by an eligible;

ii. The eligible's name has been certified to the appointing authority for appointment; and

iii. The appointing authority requests inspection of the application due to a reasonable suspicion that the eligible has submitted inconsistent information regarding his or her qualifications for employment.

2. Examination records listed in (a)6 above shall not be open to public inspection but shall be open to inspection by the appointing authority to which the eligible list has been certified, upon request by the appointing authority and on condition that the appointing authority not disclose the records to outside persons.

3. Should an appointing authority, in violation of (b)1 or 2 above, disclose examination records with which it has been provided to outside persons, the appointing authority may be subject to sanctions in accordance with N.J.A.C. 4A:10-2.1.

4. The Chairperson or designee shall determine which other records may be open to public inspection and the conditions for such inspection.

N.J. Admin. Code § 4A:4-2.16

Amended by 49 N.J.R. 2239(a), effective 7/17/2017