N.J. Admin. Code § 15:3-5.5

Current through Register Vol. 56, No. 24, December 18, 2024

Section 15:3-5.5 - Responsibilities of government agencies

(a) Government agencies shall submit registration applications and annual review forms per N.J.A.C. 15:3-5.4 for each existing or proposed image processing system used for creation, storage, or management of public records, and work to ensure continual compliance with State standards set forth at N.J.A.C. 15:3-4, as required by P.L. 1994, c. 140 (N.J.S.A. 47:1-12).

(b) Upon registering with the Division, the agency shall be responsible for posting and notifying stakeholders of their use of the image processing system for keeping public records, and shall provide public access to a copy of the completed registration applications and/or all annual review forms. The Division's automated service, described at N.J.A.C. 15:3-5.4 may be referenced in the agency's public notifications and serve as the source for copies of completed registration applications and annual review forms.

(c) In conformance with N.J.A.C. 15:3-5.4 (c), an agency shall submit a completed annual review form to the Division on a date determined by the Division and with advance notification to the agency.

(d) Agencies shall list the system registration number, to be supplied via the registration system, on every request for approval of record retention schedules or disposal of original records used or maintained by the image processing system.

N.J. Admin. Code § 15:3-5.5

Amended by47 N.J.R. 1345(b), Effective 6/15/2015