N.J. Admin. Code § 11:2-14.3
The insurer shall prepare, in electronic format, a list of policyholders eligible to vote on the plan of reorganization, which list shall be subject to review by the Department. The insurer, acting directly or through one or more agents (as specified in N.J.A.C. 11:2-14.1 0), shall mail to voting policyholders a notice, an appropriate form of ballot with a postage-paid (first class) return envelope. The notice shall set forth the time, place and date of the policyholder meeting, and the notice or other material shall include instructions on all forms of voting, including interactive voice response (IVR) and internet, if applicable, as well as the procedure for requesting substitute or duplicate ballot forms. Substitute or duplicate ballot forms shall be mailed by the insurer or its agent as promptly as possible after receipt of the request. Upon conclusion of the vote, the insurer shall provide a certificate of mailing to the Commissioner.
N.J. Admin. Code § 11:2-14.3