Section 236-2-006 - Nebraska Publications Clearinghouse0006.01Depositories of Nebraska State Government Publications. 006.01A Eligibility for designation as a depository. A library shall be eligible for designation as a depository if it is:006.01A1 A public library in a city of 10,000 or greater population, or public library whose service area includes 10,000 or more persons, provided that its appointment would not increase the depository/population ratio to more than one per50,000 in the county, Standard Metropolitan Statistical Area, or state. or
006.01A2 A library other than a public library in a city of 10,000 or greater population, provided that its appointment would not increase the depository/population ratio to more than one per 50,000 persons in the county, SMSA, or state. or
006.01A3 A state college or university library provided that its appointment would not increase the depository/population ratio to more than one per 50,000 persons in the county, SMSA, or state. or
006.01A4 A library so located that within a 50-mile radius no other depository exists, provided that its appointment would not increase the depository/population ratio to more than one per 50,000 persons in the county, SMSA, or state. or
006.01A5 A library that is a designated federal documents depository.006.01BDepository Designation. 006.01B1 A State Documents Depository Committee, consisting of the Nebraska Library Commission Director, State Documents Librarian, Publications Clearinghouse Coordinator, and a representative from the State Advisory Council shall review all applications for depository designation, and transmit its recommendations to the Library Commission for final action.006.01B2 Upon approval of an application for depository designation, a formal agreement setting forth terms of the designation shall be executed between the Nebraska Library Commission and the depository library.006.01B3 Each library designated a depository for Nebraska State Publications shall receive a certificate of appointment which shall be publicly displayed.006.01CObligations of Depository Libraries. 006.01C1 Accessibility. 006.01C1a Depository documents shall be readily accessible to the public for use in the depository library. Loan policies may be established by the library.006.01C1b Depositories shall provide assistance to the public in using the depository collection.006.01C1c Depository library hours shall be such that reasonable public access is possible.006.01C1d Depository libraries shall provide interlibrary loan service of their depository collections in accordance with the Nebraska "Model Code" for interlibrary loan.006.01C1e Depositories shall publicize their documents depository service.006.01C1f Depository documents shall be processed and accessible to the public within two weeks of receipt by the depository library.006.01C2Facilities, Staffing & Equipment. 006.01C2a Depositories shall provide adequate staffing, equipment, and facilities for the maintenance and utilization of the depository collection.006.01C2b Each depository shall designate a staff member who will have primary responsibility for the depository service and serve as a Clearinghouse contact person.006.01C2c Depository libraries shall provide for public use a suitable microfiche reader/printer. This reader/printer shall be equipped to accommodate the format of microforms distributed through the depository system, currently 48x microfiche.006.01C2d Depositories shall send a staff representative to participate in Depository System meetings, generally held once each year.006.01C3Collection Development & Maintenance. 006.01C3a Depository libraries will receive Nebraska state documents in microfiche (48x diazo). All depositories will receive the same selection of microfiche items.006.01C3b If a Nebraska State document cannot be microfilmed, a regular print copy may be distributed. If the supply of regular print copies is insufficient to furnish to all depositories, distribution will be made in such manner as the Clearinghouse determines will achieve widest public accessibility.006.01C3c Depository libraries may organize their collections in any manner desired, provided that convenient public access is assured.006.01C3d Duplicate depository items shall be returned promptly to the Clearinghouse.006.01C3e Depositories shall report any lost publications to the Clearinghouse.006.01C3f Depositories shall retain depository documents for a minimum of five years, after which time unneeded items may be discarded - with Clearinghouse approval. The Clearinghouse and Nebraska State Historical Society will permanently retain all items.006.01DObligations of the Clearinghouse. 006.01D1 The Clearinghouse shall provide assistance in establishing processing procedures, determining equipment needs, or in any other technical matters, upon request. Further, the Clearinghouse shall visit depositories and confer with their staff on any questions or problems that may be identified.006.01D2 The Clearinghouse shall determine which publications are designated depository items, giving special consideration to recommendations of depository libraries.006.01D3 The Clearinghouse shall send depository shipments as frequently as volume demands, normally one to two per month. Depositories will be notified of any significant deviation from this schedule.006.01D4 A shipping list, showing the title and State Documents Classification Number for each publication, shall be supplied with each shipment. The shipping list shall include authorization to discard any superseded publications.006.01D5 The Clearinghouse shall provide printed claim forms to the depositories for use in claiming missing shipping items.006.01D6 The Clearinghouse shall assume the costs of mailing depository shipments.006.02Depositories of U.S. Government Publications. The Commission is designated as a depository of U.S. government publications and shares with the Library of the University of Nebraska-Lincoln certain responsibilities for the statewide coordination of federal depository library activity. Under this arrangement, the Commission shall execute a written agreement with the University of Nebraska-Lincoln libraries identifying the particular responsibilities each agency shall have in coordinating depository library service. The Commission shall also develop and annually review a Plan to Coordinate the Federal Documents Depository Program in Nebraska.
236 Neb. Admin. Code, ch. 2, § 006