Rule 1.8 - Clerk Review; Acceptance/Rejection Procedure.Following submission, the clerk shall timely review the electronically filed document(s) and shall notify the filing party as to whether the filing is accepted or rejected. Upon acceptance, the submitted document(s) shall be entered into the docket of the case and the docket shall reflect the date and time of filing as set forth in Article X, Rule 5(b) of the Rhode Island Supreme Court Rules Governing Electronic Filing. In accordance with Article X, Rule 5(c) of the Rhode Island Supreme Court Rules Governing Electronic Filing, grounds for the rejection of a document submitted to the EFS in the Workers' Compensation Court are limited in scope as follows:
(A) Pleadings filed without a conventional signature where required;(B) Pleadings filed without the required attachments as set forth in these rules and the Workers' Compensation Court's Electronic Filing System Guidelines;(C) Petitions filed without the Secretary of State verification of proper corporate name; (D) Petitions filed without the proper proof of insurance coverage from the Department of Labor and Training;(E) Pleadings not filed in accordance with W.C.C. - R.P. 1.7;(F) Documents, including any required documents, attachments, or exhibits, scanned in the wrong orientation, e.g., upside down or backwards;(G) Documents scanned and filed that are unreadable or illegible;(H) Documents filed in a fillable portable document format (PDF); If rejected, the filing will not be docketed and notice will be sent to the Registered User indicating why the document(s) was returned. The rejection notice shall identify the basis for the rejection in accordance with the rules of the court. A rejected filing shall be promptly corrected and resubmitted and shall be deemed to have been submitted and filed on the initial filing date for purposes of any statutory or rule-based deadline.
(I) The document filed does not match the selected filing code type;(J) The document is filed into the wrong case;(K) The document contains the wrong or incomplete case caption;(L) The document is filed with no case identification;(M)The document was improperly scanned or uploaded;(N) The party name, party address, or document name exceeds the number of allotted characters in the EFS;(O) The filer added a party or participant that is not configured in the CMS or does not match the information in the case;(P) A payment processing error occurred; and/or(Q) A technical submission error occurred.R.I. Work. Comp. Ct. R. 1.8
Last amended effective 1/29/2016; amended November 30, 2017, effective 11/30/2017.