Rule 2.05 - Access to Personal Information(a) Official court files. Case records containing social security numbers and personal information may be disseminated pursuant to COR 2.02 if such records are otherwise open to the public pursuant to statute. Unless required by statute, court personnel are not required to expunge or redact social security numbers or personal information that appears in case records.(b) Case management databases. Social security numbers and personal information may be collected and used by the courts for internal purposes such as party identification, compilation of jury lists, collection of fees, fines or restitution. Dissemination of social security numbers and personal information appearing in court databases shall be restricted to court personnel and to those state or federal agencies to which the court has a statutory or constitutional duty to disclose, including, but not limited to, child support enforcement, social security administration, and department of revenue. (c) Public inquiries. Any public inquiries specifically requesting personal information shall be answered only by providing access to the case files. The clerks shall not provide such information verbally or by facsimile, or e-mail. Personal information includes, but is not limited to: (1) Social security numbers; (2) Motor vehicle operator license numbers; (3) Victim information including name, address, and other contact information; (4) Informant information including name, address, and other contact information;(5) Witness information including name, address, and other contact information; (6) State identification numbers; and (7) Financial institution account numbers, credit card numbers, personal identification numbers, or passwords used to secure accounts. Pursuant to local court rule or order, the clerk may:
(1) Redact personal information from the public copy of the court record, or (2) Raise the security level of the document in the case management system if the document cannot be adequately redacted to protect personal information. Adopted Aug. 24, 1998, eff. 10/1/1998. Amended Feb. 22, 2000; Nov. 17, 2004, eff. 1/1/2005; April 13, 2011, eff. 1/1/2012; May 24, 2012; eff. 7/1/2012.