049-3 Wyo. Code R. § 3-4

Current through April 27, 2019

Section 3-4 - Processing of Requests

(a) The Department shall check for an individual's presence on the Central Registry using the information on the Department's Application for Child and Adult Abuse / Neglect Central Registry Screen form. If the individual's name appears in the Department's record system, the State Office Consultant and the Field Office Manager or Designee shall review case file information to determine if:

(i) Identifying information is correct;

(ii) There is a pending appeal;

(iii) Findings or reports on the Central Registry are supported by documentation in the file; and

(iv) There is a voluntary statement.

(b) Accuracy of the Central Registry information shall be determined by:

(i) A reasonable basis that the name on the Central Registry and the one submitted by the applicant are one and the same; and

(ii) File review;

(iii) Review of documents submitted to the Central Registry office;

(iv) Police records;

(v) Court records;

(vi) Written statements from Department staff who can attest to the facts to ensure the accuracy of the information; or

(vii) Telephone contact with the subject of the application.

(c) If examination of the data submitted by the applicant matches a name in the Department records, and the Department determines the name submitted by the applicant is listed on the Central Registry, the Department shall report to the applicant the individual is listed on the Central Registry.

(d) If examination of the data submitted by the applicant does not match a name in the department records, and the Department determines the name submitted by the applicant is not listed on the Central Registry, the Department shall report to the applicant the individual is not listed on the Central Registry.

(e) When the case file has been destroyed and other supportive documentation is not available through court records, police records, or by Department staff affidavits, information provided to the applicant shall indicate that the name did not appear on the Central Registry.

049-3 Wyo. Code R. § 3-4

Amended, Eff. 4/25/2018.