Wis. Admin. Code Public Service Commission PSC 185.19

Current through November 25, 2024

Section PSC 185.19 - Retention of records

(1) A utility shall preserve the following records in a readable format and keep them available for inspection by the commission for the period indicated. The list is not to be taken as comprehending all types of utility records.

Description of Record	Period to be Retained
(a) Maps showing the location and physical characteristics of the utility plant	Until maps are superseded or 6 years after plant is retired, provided mortality data are retained
(b) Engineering and original cost records in connection with construction projects	Until records are superseded or 6 years after plant is retired, provided mortality data are retained. An exception is allowed when a utility maintains approved continuing property records; then, engineering and original cost records need only be preserved for a period of 6 years after construction is completed.
(c) Operating records
1. Station pumpage records	15 years or 3 years after the source is abandoned, whichever is shorter
2. Interruption records	6 years
3. Meter test records	Until the information in the meter test record is entered in the meter history record and the meter is tested again
4. Meter history record	Life of meter plus 6 years
5. Annual meter accuracy summary	6 years
6. Pressure records	6 years
(d) Customer records:
1. Complaint records	3 years after the complaint is resolved
2. Customer deposit	6 years after refund
3. Meter reading records used for billing	6 years
4. Billing record	6 years
(e) Filed rates and rules	Permanently

Note: See also Investigation to Consider Proposed Changes to Records Retention Requirements for Electric, Gas and Water Utilities" adopted by the commission in docket 5-US-114, December 12, 2006, as amended March 19, 2009, for a more comprehensive listing of retention periods of specific records.

(2) A utility may apply for a waiver from any portion of pars. (a) through (e) of this section. Such application shall include a list of the paragraphs to which the waiver would apply. Also, include the reasons the utility believes it cannot or shall not have to comply with pars. (a) through (e) and the impacts such a waiver would have on the utility's ability to maintain usable continuing property records, if any.

Wis. Admin. Code Public Service Commission PSC 185.19

CR Register, January, 1997, No. 493, eff. 2-1-97.

Amended by, CR 13-033: am. (1) Register July 2015 No. 715, eff.8/1/2015.

Amended by, correction in (1) (Note) made under s. 13.92(4) (b) 7, Stats., Register June 2017 No. 738, eff. 7/1/2017.