Section PR 1.03 - Procedure for microfilming retakes(1) PURPOSE. Whenever records of a state agency, city or village are microfilmed under s. 16.61(7), Stats., and documents in the records series are illegible on the processed film, or were missing when the record series was microfilmed, the documents shall be microfilmed as retakes.(2) PROCEDURE FOR STATE AGENCIES. (a) Photograph a retake title target showing: 2. Brief title of records series and inclusive dates of records.3. Records disposal authorization number.(b) Microfilm the documents which were illegible or missing.(c) Microfilm a camera operator's retake certificate (Form CPR 13) showing: 2. Brief title of records series and inclusive dates of records.4. Records disposal authorization number.5. A brief description of the first and last document on the roll or part of a roll of film.6. A statement signed by the operator substantially as follows: "I certify that I have on this day of, 19, photographed the above described documents in accordance with the standards and procedures established by section 16.61, Wis. Stats., and I further certify that the images appearing above between the retake title target and this certificate are: The records appearing on this retake were records in the series described above, and were photographed as an addendum to be attached to the original roll of film."
(d) When the processed retake strip has been inspected and found legible, it shall be spliced at the beginning or the end of the roll of microfilm which contains the illegible images or which should have contained the missing documents.(3) PROCEDURE FOR CITIES AND VILLAGES. (a) Photograph a retake title target showing: 1. Name of city or village and department or agency that created or filed the record.2. Brief title of records series and inclusive dates of records.3. Date of records disposal ordinance and identification number of the records series on the list or schedule.(b) Microfilm the documents which were illegible or missing.(c) Microfilm a camera operator's retake certificate showing: 1. Name of city or village and department or agency that created or filed the records.2. Date records were microfilmed.4. Date of records disposal ordinance and identification number of the records series on the list or schedule.5. A brief description of the first and last document on the roll or part of a roll of film.6. A statement signed by the operator substantially as follows: "I certify that I have on this day of, 19, photographed the above described documents in accordance with the standards and procedures established by section 16.61, Wis. Stats., and I further certify that the images appearing above between the retake title target and this certificate are:
The records appearing on this retake were records in the series described above, and were photographed as an addendum to be attached to the original roll of film."
(d) When the processed retake strip has been inspected and found legible, it shall be spliced at the beginning or the end of the roll of microfilm which contains the illegible images or which should have contained the missing documents.Wis. Admin. Code Public Records Board PR 1.03
Cr. Register, April, 1964, No. 100, eff. 5-1-64.