Section Phar 7.11 - Pharmacy records(1) GENERAL. Pharmacy records shall be maintained for a minimum period of 5 years unless otherwise specified in state or federal law(2) PRESCRIPTION RECORDS. (a) A computerized system may be used for maintaining a record, as required under this section, of prescription dispensing and transfers of prescription order information for the purposes of original or refill dispensing if the system is: 1. Capable of producing a printout of any prescription data which the user pharmacy is responsible for maintaining.2. Equipped with an auxiliary procedure which, during periods of down-time, shall be used for documentation of prescription dispensing. The auxiliary procedure shall ensure that prescription refills are authorized by the original prescription order, that the maximum number of prescription refills has not been exceeded and that all of the appropriate data are retained for on-line entry as soon as the computer system is again available for use.(b) A record of all prescriptions dispensed shall be maintained for a minimum period of 5 years after the date of the last refill.(c) All systems used for maintaining a record of any prescription dispensing shall contain all items required in the medical profile record system.(d) A paper prescription for non-controlled substances may be scanned and stored electronically in the computer system under par. (a). For purposes of this chapter, the prescription becomes an electronic prescription.(3) MEDICATION PROFILE RECORD SYSTEM. (a) An individual medication profile record system shall be maintained in all pharmacies for humans and non-humans for whom prescriptions, original or refill, are dispensed. The system shall be capable of permitting the retrieval of information.(b) The following minimum information shall be retrievable:1. Patient's first and last name, or if not human, name of pet, species and last name of owner.2. Address of the patient.3. Birth date of the patient or, if not human, birth date of the owner.4. Name of the drug product or device dispensed.5. Strength of the drug product or device dispensed.6. Form of the drug product or device dispensed.7. Quantity of the drug product or device prescribed, dispensed and remaining.8. Number of refills prescribed.10. Prescription order number.11. Original date of issue.13. Prescriber's first and last name.(c) The pharmacist shall be responsible for attempting to ascertain and record any patient allergies, adverse drug reactions, drug idiosyncrasies, and any chronic conditions which may affect drug therapy as communicated by the patient or agent of the patient. If none, this should be indicated.(d) Medication profile records shall be maintained for a minimum period of 5 years following the date of the last dispensing.Wis. Admin. Code Pharmacy Examining Board Phar 7.11
Adopted by, CR 19-145: cr. Register December 2020 No. 780, eff. 1-1-21; correction in (1), (3) (b) 3. made under s. 35.17, Stats., Register December 2020 No. 780, eff. 1/1/2021