Wis. Admin. Code Department of Administration Adm 12.04

Current through October 28, 2024

Section Adm 12.04 - Definitions

In this chapter:

(1) "Accessible" means information arranged, identified, indexed or maintained in a manner that permits the custodian of the public record to locate and retrieve the information in a readable format within a reasonable time.

(2) "Accurate" means all information produced exhibits a high degree of legibility and readability and correctly reflects the original record when displayed on a retrieval device or reproduced on paper.

(3) "Authentic" means the retained electronic record correctly reflects the creator's input and can be substantiated.

(4) "Content" means the basic data or information carried in a record.

(5) "Context" means the relationship of the information to the business and technical environment in which it arises. "Context" can include, but is not limited to, such elements as: the origin of the record; date and time the record was created; identification of the record series to which the information belongs.

(6) "Electronic format" includes information created, generated, sent, communicated or stored in electrical, digital, magnetic, optical, electromagnetic or similar technological form.

(7) "Information system" means a system for generating, sending, receiving, storing or otherwise processing data.

(8) "Legible" means the quality of the letters, numbers or symbols can be positively and quickly identified to the exclusion of all other letters, numbers or symbols when displayed on a retrieval device or retrieved by device or reproduced on paper.

(9) "Life cycle" means all phases of a record's existence: creation, active use, preservation and management through to disposition. "Disposition" includes permanent preservation as well as designation for destruction.

(10) "Meaning" means a record carries its original content, context and structure throughout its life cycle.

(11) "Public record" has the meaning given in s. 16.61(2) (b), Stats.

(12) "Readable" means the quality of a group of letters, numbers or symbols is recognized as words, complete numbers or distinct symbols.

(13) "Reliable" means the electronic record produced correctly reflects the initial record each time the system is requested to produce that record.

(14) "Structure" means the appearance or arrangement of the information in the record. "Structure" can include, but is not limited to, such elements as heading, body and form.

Wis. Admin. Code Department of Administration Adm 12.04

Cr. Register, November, 2000, No. 539, eff. 5-1-01.