Section Game 8.03 - Association pari-mutuel operations(1) GENERAL REPORTS SUBMITTED BY ASSOCIATIONS.(a) The association shall file admission reports daily with the division stewards. The association shall file monthly and end of race meet admission reports to the administrator. All daily admission reports shall include:1. The beginning turnstyle reading number;2. The ending turnstyle reading number;3. The total turnstyle reading number;4. All locations that individuals entered the facility; or5. Comparable information provided by such other monitoring device as may be approved by the division.(b) At the close of each race meeting the association shall remove its outs liability account from the totalizator system computer and deliver to the division a report of its outstanding ticket liability, the outs book, and a copy of the magnetic tape used to generate the outs book. Such records shall include the date of the race, the winning numbers, the denominations of the outstanding tickets and the payouts. 1. The association shall deliver to the division no later than 91 days after the last performance of each race meet a check representing the value of all outstanding tickets payable to the division.2. No outs liability account may be removed by any person from the totalizator system unless the division auditor is present. The totalizator licensee shall print only 2 sets of outs books at the time the outs liability account is removed from the computer system. No subsequent sets of the outs book may be printed by any person without written approval by the division. The outs book shall include: b. The denomination of each outstanding ticket;d. The unique serial number of each outstanding ticket as required by s. Game 10.07(12).3. An association may keep its outs liability account in the totalizator system computer if the totalizator system is operating at a racetrack where a race meeting is in progress. If an association elects to keep the outs liability account in the computer system beyond 10 days after the close of a race meeting, that association, within 10 days after the close of the meeting, must file a letter with the division which shall: a. State the dollar amount of the outstanding tickets at the close of the race meeting;b. State that the outs liability account will remain in the computer system;c. State the name of the racetrack where the account will be open for cashing of winning tickets by members of the public;d. State the name of the person who will be responsible for maintaining the integrity of the outs account and for maintaining the daily record of the account for reporting to the division;e. Indicate the approximate date when the account will be removed from the computer system; andf. Maintain and protect all tickets until the removal of the outs liability account.(c) The association shall file with the administrator within 48 hours after the close of each race day all division approved recapitulation documents pertaining to pari-mutuel taxes, special program taxes, breakage, refunds, admissions taxes owed and minus pools resulting, and the reason for the minus pool. Associations shall bear the loss of all minus pools incurred from their share of the divisions.(d) The association shall file with the administrator monthly reports computing the total amounts paid to the division, pursuant to s. 562.065(3) (c), (d) and (e), Stats., within 5 days of the end of each month.(e) The association shall file with the administrator annual statements under s. 562.065(3) (c)4, Stats., within 30 days after the end of the meet.(f) The association shall file a report to the division auditor of all mutuel clerk overages and shortages on a weekly basis as well as any complaints made against them by patrons.(g) The association shall deposit funds as prescribed by the administrator.(2) ASSOCIATION MUTUEL MANAGER-DUTIES AND RESPONSIBILITIES.(a) Before the association posts the payout prices of any pool the mutuel manager shall review the calculating sheets of such race and compare them to the prices on the display devices to ensure they agree. Such review shall show pay-breaks-commission which sets forth the payout to the public, breakage and retained commission, and added together, show they equal total pool. Calculating sheets are to be verified as to winners and prices. Displayed prices are to be rechecked by the association before the end of the performance and any irregularities shall be reported to the division.(b) The mutuel manager shall ensure that no wagers are accepted after the off-bell.(c) Should any emergency arise in connection with the operation of the mutuel department not covered by these rules and an immediate decision is necessary, the mutuel manager, subject to the approval of the stewards, shall make the decision and render a report to the administrator within 24 hours concerning the incident.(d) The association mutuel manager shall provide to the division auditor such information as the division auditor may request and cooperate with the division auditor in every way so that the division auditor may be certain that the mutuel department is being operated in strict accordance with the law and the rules of the division.(e) The association mutuel manager shall require that mutuel clerks' windows remain open a reasonable length of time after the last race for patrons to cash winning tickets.(f) The association mutuel manager shall employ only those persons licensed by the division prior to assumption of their duties as mutuel clerks.(g) The association mutuel manager shall maintain complete records of all wagering so the division may upon review ascertain for any race the opening line, subsequent odds fluctuations, the amount and window at which wagers were placed on any wagering interest, and other information which may from time to time be required. A copy of wagering records shall be retained by each association and secured for a period not less than one year and may not be destroyed without written approval from the division.Wis. Admin. Code Department of Administration [Gaming] Game 8.03
Cr. Register, March, 1990, No. 411, eff. 4-1-90; am. (2), Register, July, 1990, No. 415, eff. 8-1-90; correction in (1) (b) 2. made under s. 13.93(2m) (b) 7, Stats., Register, March, 1995, No. 471; CR 03-070: am. (1) (a) and (b) 1. Register November 2003 No. 575, eff. 12-1-03.