Current through Register Vol. XLI, No. 45, November 8, 2024
Section 208-1-9 - Reimbursement, Reporting, Record Keeping and Auditing9.1. Activities that are a part of the grant project may not precede the grant agreement approval date.9.2. Award recipients may not incur costs or seek reimbursement from the Council until the grant agreement has been fully executed.9.3. The period of service for all submitted invoices must fall within the grant period approved by the Council.9.4. Reimbursement requests shall include expenditure and activity reports as well as supporting documentation, including but not limited to, copies of receipts, proof of payment and payroll records.9.5. Award recipients shall report monthly. If the award recipient fails to submit an acceptable report or audited financial statement within the timeframe designated in the grant agreement, the Council may take appropriate actions, including suspension of payments, suspension of award, or termination.9.6. All grants and award recipients are subject to the provisions of W. Va. Code § 12-4-14, and the West Virginia Department of Administration rule, 148 CSR 18, regarding the accounting of state grant moneys and the required reporting of expenditures.9.7. Award recipients shall maintain all records for a period of three years after completion of the final audit by the State Auditor.