Section 504-26-530 - Recordkeeping and confidentiality(1) Removal of conduct record. A student may request removal of a single disciplinary violation from their record. Granting such a request is discretionary, and the student must make such a request in accordance with university policies and procedures.(2) Conduct records are maintained in accordance with the university's records retention schedule.(3) The conduct record is confidential and is released only as authorized under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99) and chapter 504-21 WAC, University policy on student education records. Situations where CCS may release records include, but are not limited to, releases: (a) To another educational institution, upon request, where the student seeks or intends to enroll;(b) To a parent or legal guardian, if a student under the age of 21 is found responsible for a drug or alcohol violation;(c) To comply with legally served search warrants and subpoenas;(d) To other university employees, if there is an educational need for the employee to know the information;(e) To inform the complainant of the outcome of any conduct proceeding involving a crime of violence as defined by FERPA;(f) To inform the complainant of the outcome of any conduct proceeding alleging dating violence, domestic violence, sexual assault, or stalking as defined by the Clery Act (34 C.F.R. 668.46(k)(2)(v)(A)).(4) A student may request a copy of their own conduct record at their own reasonable expense by making a written request to CCS.(5) Personally identifiable student information is redacted to protect other students' privacy, except as otherwise required by law.(6) A student may authorize release of their own conduct record to a third party in compliance with FERPA by making a written request to CCS.Wash. Admin. Code § 504-26-530
Adopted by WSR 18-23-083, Filed 11/19/2018, effective 12/20/2018Amended by WSR 22-23-142, Filed 11/21/2022, effective 1/1/2023