Section 308-77-109 - Invoice requirements for refund to nonlicensees and IFTA licensees(1)What is a valid invoice? A separate invoice must be issued for each fuel purchase. A single invoice may list multiple deliveries of fuel purchases made during a calendar month.(2)The followinginformation must be included on the invoice:(a) Name and address of the seller;(b) The type of fuel and number of gallons purchased;(c) Complete date of sale including month, day, and year;(d) Price per gallon; and(e) Total amount of sale.(3)The departmentwill notaccept invoices with altered, corrected, or erased information.(4)What happens if the seller issues an electronic invoice? A paper copy must be submitted with your refund claim.(5)What happens if I get an incorrect invoice? The seller must issue a new invoice marked "correction" and reference the original.(6)What happens if I lose or destroy my invoice? The seller may issue a copy. The copies must be plainly marked "copy" or "duplicate."Wash. Admin. Code § 308-77-109
Statutory Authority: RCW 82.38.260. 09-07-075, § 308-77-109, filed 3/16/09, effective 4/16/09; 01-22-073, § 308-77-109, filed 11/1/01, effective 12/2/01.