Utah Admin. Code 337-9-3
All credit unions under the jurisdiction of the Department of Financial Institutions shall retain and preserve all records listed in the following schedule for the period indicated for specific type:
TABLE | ||
(1) | Accounting and Auditing | |
(a) | Financial statement .......... | 10 |
(b) | Cash received vouchers ........ | 7 |
(c) | General ledger ............ | P |
(d) | General journal/cash records ..... | P |
(e) | Cash accounts reconciliation journals .............. | 7 |
(2) | Administrative | |
(a) | Bylaws and amendments ......... | P |
(b) | Certificates/licenses ......... | P |
(c) | Charters ............... | P |
(d) | Examination reports .......... | 10 |
(e) | Supervisory and outside audits .... | 10 |
(f) | Minutes ................ | 10 |
(3) | Surety and Fidelity Bond Time Period After Expiration ............ | 10 |
(4) | Member Certificate of Deposits Time Period After Payment ............. | 7 |
(5) | Collections (Past Due Accounts) | |
(a) | Collection files (closed) ....... | 7 |
(b) | Schedule of delinquent loans ...... | 2 |
(6) | Currency Transactions and Related Material | |
(a) | Copies of drafts, checks or money orders drawn on the credit union or issued and payable to it ...... | 7 |
(b) | Copies of checks, drafts or money orders drawn on the credit union or issued and payable by it ...... | 7 |
(c) | Copies of records of each payment or transfer of funds, checks, investment securities or other money instruments of $10,000 or more outside the United States ............... | 7 |
(d) | Copies of records of each item of $10,000 or more received from outside the United States .......... | 7 |
(e) | Currency Transaction Reports (Form 4789) ................ | 7 |
(f) | Deposit slips or credit tickets of all debits over $100,000 ...... | 7 |
(g) | Exemption statements ......... | 7 |
(h) | Exemptions Master List ........ | 7 |
(i) | Records of all extensions of credit over $10,000 unless the credit involves mortgage, home equity loans or refinancing ........ | 7 |
(j) | Reports of international transportation of monetary instruments (Form 4790) ...... | 7 |
(k) | Statements or ledgers showing all account activity .......... | 7 |
(7) | Checking/Draft Accounts: Members | |
(a) | Checks/drafts paid .......... | 7 |
(b) | Daily reports of overdrafts time period after overdraft is cleared ..... | 1 |
(c) | Deposit tickets ........... | 7 |
(d) | Individual members' account history ledgers ............... | P |
(e) | Signature cards ............ | P |
(f) | Stop-payment orders time period after issued ............ | 1 |
(g) | Undelivered statements/dormant accounts log time period after date of last activity or contact with credit union ............ | 7 |
(h) | Disclosures/Notices of check-holds .. | 2 |
(8) | Draft/Checking Accounts Held by Credit Unions | |
(a) | Certified checks/receipts ....... | 7 |
(b) | Checks/drafts (canceled) ....... | 7 |
(c) | Check/draft register ......... | 7 |
(d) | Expense checks (canceled) ....... | 7 |
(e) | Expense check register ........ | 7 |
(f) | Expense vouchers or invoices ..... | 7 |
(g) | Money orders and register ....... | 7 |
(9) | Personnel Information | |
(a) | Disciplinary action records time period after terminated ....... | 7 |
(b) | Earnings record ............ | P |
(c) | Employee benefit plans ........ | P |
(d) | Employee information reports ..... | 7 |
(e) | Employee applications (not hired) . .. | 3 |
(f) | Employee applications (hired) time period after terminated ....... | 7 |
(g) | Employment eligibility verification ............ | 3 |
(h) | Injury reports time period after report date ............. | 5 |
(i) | Personnel files time period after terminated ............. | 7 |
(j) | Unemployment compensation ....... | 7 |
(k) | Training manuals and records ...... | 7 |
(l) | Withholding authorization time period after terminated ...... | 8 |
(10) | General Information | |
(a) | Applications for traveler's checks .. | 7 |
(b) | Change-of-address orders ....... | 2 |
(c) | Paid bills, statements and invoices .. | 7 |
(d) | Vault records (except safe deposits).. | 1 |
(e) | Wire transfer debit and credit entries ............... | 7 |
(f) | Safe deposit access/entry tickets time period after entry date .... | 7 |
(g) | Safe keeping receipts ........ | P |
(h) | Lease and contract .......... | P |
(11) | Insurance Policy ............ | P |
(12) | Investments ............... | P |
(13) | Merged Credit Union Articles and Bylaws ................ | P |
(14) | Loans | |
(a) | Loan documentation to directors .... | 7 |
(b) | Business loan documentation time period after account closed ..... | 7 |
(c) | Consumer loan documentation time period after payoff ......... | 7 |
(d) | Real estate loans documentation time period after payoff ...... | 7 |
(e) | Real estate related documents | |
(i) | HMDA-1 ................ | 10 |
(ii) | HUD-1 ................ | 10 |
(iii) | Good faith estimates time period after estimate .......... | 2 |
(15) | Share Accounts | |
(a) | Membership and signature cards .... | P |
(b) | Individual share ledgers ....... | P |
Utah Admin. Code R337-9-3