Section R277-419-8 - Reporting Requirements and LEA Records(1) An LEA shall report aggregate membership for each student via the School Membership field in the S1 record and special education membership in the SCRAM Membership field in the S2 record and YIC membership in the S3 record of the Year End upload of the Data Clearinghouse file.(2) In the Data Clearinghouse, aggregate membership is calculated in days of membership.(3) To determine student membership, an LEA shall ensure that records of daily student attendance or student engagement are maintained in each school which clearly and accurately show for each student the:(c) exit or high school completion status;(d) whether or not an absence was excused;(e) disability status, resource or self-contained, if applicable; and(f) YIC status, ISI-1, ISI-2 or self-contained, if applicable.(4) An LEA shall ensure that: (a) computerized or manually produced records for CTE programs are kept by teacher, class, and core code; and(b) the records described in Subsection (4)(a) clearly and accurately show for each student in a CTE class the: (iii) excused or unexcused status of absence.(5) An LEA shall ensure that each school within the LEA completes a minimum of one attendance check each school day.(6) Due to school activities requiring schedule and program modification during the first days and last days of the school year:(a) for the first five school days, an LEA may report aggregate days of membership equal to the number recorded for the second five-day period of the school year;(b) for the last five-day period, an LEA may report aggregate days of membership equal to the number recorded for the immediately preceding five-day period; and(c) schools shall continue educational service activities throughout required calendared days.(7) The Superintendent: (a) shall review each LEA's student membership and fall enrollment reports as they relate to the allocation of state funds; and(b) may periodically or for cause review LEA records and practices for compliance with Federal and State laws and this rule.Utah Admin. Code R277-419-8
Amended by Utah State Bulletin Number 2015-15, effective 7/8/2015Amended by Utah State Bulletin Number 2016-13, effective 6/3/2016Amended by Utah State Bulletin Number 2016-21, effective 10/11/2016Amended by Utah State Bulletin Number 2018-1, effective 12/8/2017Amended by Utah State Bulletin Number 2020-07, effective 3/12/2020Amended by Utah State Bulletin Number 2020-11, effective 5/26/2020Amended by Utah State Bulletin Number 2020-14, effective 7/9/2020Amended by Utah State Bulletin Number 2020-19, effective 9/25/2020Amended by Utah State Bulletin Number 2021-13, effective 6/15/2021Amended by Utah State Bulletin Number 2022-07, effective 3/15/2022Amended by Utah State Bulletin Number 2023-01, effective 12/22/2022Amended by Utah State Bulletin Number 2023-12, effective 7/1/2023Amended by Utah State Bulletin Number 2023-22, effective 11/7/2023