Section 392.309 - Record Requirements(a) The contractor must maintain all financial and contract-related records: (1) according to recognized fiscal and accounting practices such as Generally Accepted Accounting Principles (GAAP); and(2) in accordance with the DARS or HHSC contract requirements, rules, policies and procedures.(b) When required by DARS or HHSC, the contractor must use the official DARS form to document services delivered.(c) The contractor must maintain all records about the services provided to individuals in programs administered by DARS as required under each contract from the date the services were provided. If litigation or claim involving these records is still ongoing at the conclusion of the required time the contract specifies to maintain the records, the contractor must maintain the records until all litigation or claims are resolved.(d) The contractor must maintain all work papers and records supporting information reported on cost reports, budgets, or other cost surveys for the duration stated in the contract after the end of the fiscal year in which the services were provided. If litigation or claim involving these records is still ongoing at the conclusion of the required time the contract specifies to maintain the records, the contractor must maintain the records until all litigation or claims are resolved.1 Tex. Admin. Code § 392.309
Adopted by Texas Register, Volume 40, Number 24, June 12, 2015, TexReg 3640, eff. 6/17/2015