Section 1720-02-01-.12 - RECORDS OF HONOR CODE VIOLATIONS(1) Maintenance. A student's records relating to violations of the Honor Code are maintained by the Office of Student Conduct as part of the student's Student Conduct Record. Records related to grade modifications or withdrawals resulting from violations of the Honor Code are also maintained by the University Records Office as part of a student's academic record.(2) Disclosure. A student may inspect and review his or her own Student Conduct Records upon request to the Office of Student Conduct. The Office of Student Conduct may disclose a student's Student Conduct Records to other persons upon written consent of the student. The Office of Student Conduct may disclose a student's Student Conduct Records to other persons, including other University Officials, without written consent from the student only in accordance with federal or state law.(3) Retention and Disposal of Student Conduct Records. The University will retain a student's Student Conduct Records for a period of seven (7) years after the student's last date of enrollment with the University, unless required to retain the records for a longer period of time by law or as otherwise provided in this Section .12(3). The Office of Student Conduct will permanently retain Student Conduct Records for students who receive one (1) or more of the following disciplinary sanctions (or equivalent sanctions under previous versions of the Honor Code and/or Student Code of Conduct) from the University: Suspension, Permanent Dismissal, Withholding of Degree, and Revocation of Degree.Tenn. Comp. R. & Regs. 1720-02-01-.12
Original rules filed September 30, 2019; effective 12/29/2019.Authority: T.C.A. § 49-9-209(e); Public Acts of Tennessee, 1839-1840, Chapter 98, Section 5; and Public Acts of Tennessee, 1807, Chapter 64.