Section 1395-01-07-.02 - DEFINITIONS(1) Agency Certification - The certification received from the TBI CSU for compliance with the TIBRS program.(2) Alternate RAC - An Alternate Reporting Agency Coordinator with at least sixteen (16) hours of initial training and eight (8) hours annually thereafter on the TIBRS Program may be designated by each college/university submitting data to the TIBRS program at TBI CSU. Initial training must begin with an introductory level data collection class. If the college/university utilizes TBI's TIBRS software, initial training must also include an introductory level software class (AFTER completion of the data collection class). If the college/university utilizes vendor software, initial training must include an introductory level data collection class followed by a TIBRS review class.(3) Central Repository - The computer program maintained by the TBI CSU that receives all of the information sent from colleges/universities and transmits that information to the FBI.(4) CSU - Crime Statistics Unit is the unit or section of the TBI responsible for maintaining the Central Repository for the collection of crime statistics from all colleges/universities.(5) Data Checks - An analysis completed by the TBI CSU that ensures data submissions do not contain errors before the records are processed through the Central Repository.(6) Error Report - The report generated by the TBI CSU when data submissions do not pass data checks at the central repository.(7) FBI - Federal Bureau of Investigation.(8) Fully Qualifying Colleges/Universities - As defined by the Tennessee Higher Education Commission: Public Universities, Public Community Colleges, Tennessee Technology Centers, Independent Colleges and Universities and Other Independent Professional Schools and Special Purpose Institutions. Section 1395-1-2-.03 through 1395-1-2-.06 are applicable to these institutions.(9) NCIC - National Crime Information Center is a database of criminal information maintained by the FBI.(10) Non-Compliance - Requirements for TBI CSU certification on the TIBRS Program have not been met or adequately maintained.(11) ORI Number - The Originating Agency Identifier is a nine-character identifier assigned by FBI NCIC or TBI CSU to an institution.(12) Partially Qualifying Institutions - As defined by the Tennessee Higher Education Commission: Authorized Postsecondary Institutions that also receive Title IV funds and are required to submit crime statistics under 20 U.S.C.A 1070 et. seq. Section 1395-1-2 -. 07 is applicable to these institutions.(13) Quality Assurance Review - An investigation performed by the TBI CSU to ensure compliance with the certification requirements of the TIBRS Program.(14) RAC - A Reporting Agency Coordinator with at least sixteen (16) hours of initial training and eight (8) hours annually thereafter on the TIBRS Program must be designated by each reporting college/university submitting data to the TBI CSU. Initial training must begin with an introductory level data collection class. If the college/university utilizes TBI's TIBRS software, initial training must also include an introductory level software class (AFTER completion of the data collection class). If the college/university utilizes vendor software, initial training must include an introductory level data collection class followed by a TIBRS review class.(15) Re-certification - A process by which college/university in non-compliance with the TIBRS Program certification requirements can receive another chance to receive certification from the TBI CSU.(16) TBI - Tennessee Bureau of Investigation.(17) TIBRS - Tennessee Incident Based Reporting System is the program of the TBI that maintains a system of intrastate communication of vital statistics and information relating to crime, criminals and criminal activity.(18) Training Database - A program maintained by the TBI CSU training staff that tracks training records of RAC and Alternate RAC staff members using the college/university's ORI.(19) Vendor - A company that manufactures records management software that meets TIBRS reporting standards as found in the current TIBRS FILE layout specific document.Tenn. Comp. R. & Regs. 1395-01-07-.02
Original rule filed November 19, 2007; effective March 28, 2008.Authority: T.C.A. §§ 38-10-101, 38-10-102, 38-10-103, 38-10-104, 38-10-105, 49-7-2201, 49-7-2202, 49-7-2203, 49-7-2204 and 49-7-2205.