Section 1120-13-.04 - CONFIDENTIALITY OF PUBLIC RECORDS(1) Portions of the personnel record of employees and information submitted by applicants shall be treated as confidential and not open for public inspection.(2) Confidential information includes: social security numbers, home addresses, home and cellular telephone numbers, personal/non-government email addresses, bank account information, performance reviews, and driver's license information except where driving or operating a vehicle is part of the employee's job description, job duties, or incidental to the performance of their job. The same information applies to an employee's immediate family members or household members.(3) The following procedures are to be used to ensure adequate measures are taken to protect confidential information: (a) Agency human resource employees, law enforcement agencies, courts, and certain other governmental employees may, when performing their official job functions, review these files without restrictions. The right to unrestricted access also applies to the person seeking to review his or her own personnel file or application. Proper identification of these individuals must be determined prior to allowing access to the personnel record.(b) Employees and/or applicants may allow other individuals to access their personnel files by completing a Signature Authorization form, which may be obtained from the Department.(c) A valid Tennessee subpoena may permit information to be reviewed or copied with redaction.Tenn. Comp. R. & Regs. 1120-13-.04
Original rule filed December 14, 2010; effective May 31, 2011. Repeal and new rule filed July 5, 2012; effective October 3, 2012. Amendments filed May 17, 2019; effective 8/15/2019.Authority: T.C.A. §§ 8-30-104, 8-30-105, and 10-7-501, et seq.