Tenn. Comp. R. & Regs. 0690-03-01-.18

Current through December 18, 2024

Section 0690-03-01-.18 - APPROVAL PROCESS OF CONTRACTS AND AMENDMENTS

(1) All contracts and amendments shall be in writing and approved in accordance with these Rules and Central Procurement Office Policy.

(2) The Procuring Agency shall initiate approval of a contract or an amendment by delivering the contract or amendment, signed by the contract parties, to the Central Procurement Office as prescribed in Central Procurement Office Policy.

(a) A contract or amendment subject to these Rules shall be subject to the final approval of the Chief Procurement Officer. Accordingly, the Central Procurement Office shall:

1. Provide technical assistance toward the achievement of procurement goals and protection of the State's interests; and

2. Manage the review process to secure approval by other officials required by these Rules.

(3) Certain contracts require the approval of the following officials in addition to the Chief Procurement Officer:

(a) The Governor shall approve a contract between State Agencies that includes provisions for cooperative programs.

(b) The State Architect shall approve a contract that includes provisions for engineering or architectural services.

(c) The Comptroller of the Treasury shall approve a contract that includes:

1. Term provisions requiring or making possible expenditures from appropriations of more than one fiscal year;

2. Provisions for financial management (including electronic data processing systems impacting financial management), auditing, or accounting services;

3. Provisions concerning management services of all types, including management studies, planning services, public relations, evaluations, systems designs, data processing; or

4. Provisions that make the contract subject to Comptroller review pursuant to any applicable statute or appropriations act.

(d) The Commissioner of the Department of Human Resources shall approve a contract that includes:

1. Provisions for training State employees. This Rule shall not apply to contracts for systems development that provide for State employee training on the resulting system; or

2. Provisions permitting the procurement of services from an individual.

(e) Other officials may be required by law or as detailed in Central Procurement Office Policy.

Tenn. Comp. R. & Regs. 0690-03-01-.18

Original rule filed October 22, 2013; effective January 20, 2014.

Authority: T.C.A. §§ 4-56-102, 4-56-105, 4-56-108, and 12-3-303.