Tenn. Comp. R. & Regs. 0465-01-04-.07

Current through December 18, 2024

Section 0465-01-04-.07 - RESPONDING TO PUBLIC RECORDS REQUESTS

(1) Public Records Request Coordinator (PRRC)

(a) DIDD's designated PRRC is the person whose name and contact information appears on the DIDD Public Records Request Form. Contact information for the PRRC may also be found on DIDD's website.

(b) The PRRC shall review public record requests and make an initial determination of the following:

1. If the requestor provided evidence of Tennessee citizenship;

2. If the records requested are described with sufficient specificity to identify them; and

3. If DIDD is the custodian of the requested records.

(c) The PRRC shall acknowledge receipt of a records request by appropriate means and take any of the following appropriate actions:

1. Advise the requestor of these rules and requirements regarding:

(i) Evidence of Tennessee citizenship;

(ii) The form required to request copies;

(iii) Fees; and

(iv) Aggregation of multiple or frequent requests.

2. If appropriate, deny the request in writing within seven (7) business days of receipt of the request, using the "DIDD Public Records Request Response Form", found on the DIDD website, providing the grounds for the denial, such as one or more of the following:

(i) The requestor has not presented evidence of Tennessee citizenship;

(ii) The request lacks specificity;

(iii) A specified exemption, or state or federal law makes the record not subject to disclosure under the TPRA;

(iv) DIDD is not the custodian of the requested records; or

(v) The records do not exist.

3. If appropriate, contact the requestor to see if the request can be narrowed.

4. Forward the records request to the appropriate DIDD records custodian.

5. If requested records are in the custody of a different government department or agency, and the PRRC knows the correct governmental entity, the PRRC will provide that information to the requestor with contact information for the PRRC for that entity, if known.

Tenn. Comp. R. & Regs. 0465-01-04-.07

Original rules filed January 2, 2019; effective April 2, 2019. Repealed by Chapter 653, § 1 of the 2020 Public Acts, effective April 2, 2020. New rules filed September 3, 2020; effective 12/2/2020.

Authority: T.C.A. §§ 10-7-503, 33-1-303, and 45 C.F.R. Part 164, Subpart E.