Section 0100-14-.03 - REQUESTS FOR ACCESS TO PUBLIC RECORDS(1) Public record requests, whether written or oral, shall be made to the PRRC or designee to ensure that such requests are routed to the appropriate records custodian and fulfilled in a timely manner.(2) Public record requests shall include the following information clearly and concisely expressed:(a) Name and Tennessee contact information, including telephone and email address (in order to provide any communication required under the TPRA);(b) Detailed description of the records being requested, including type, time frame, subject matter or key words, and any other information identifying the records;(c) Statement whether the request is for inspection or receipt of copies, or both; and(d) Delivery preference if requesting copies.(3) Proof of Tennessee citizenship by the presentation of a valid, unexpired state government issued photo identification is required in order to inspect or receive copies of public records. If a person does not possess photo identification or validity of the identification is in question, the PRRC may require other forms of identification. Upon a satisfactory showing, such proof of state citizenship will not be kept or retained by the PRRC. If copies of documentation are provided by mail or electronically to the PRRC, after verification, the information will be disposed of in such a way as to maintain the confidentiality of the information.(4) Requests for access to inspect public records maintained or received by the Commission may be made to the PRRC in person, by mail, telephone, fax, or email.(5) Requests for copies, or requests for inspection and copies of public records, shall be made in writing. A requester may use the TABC Public Records Request form available on the TABC website. If the TABC Public Records Request form is not used, the written request must still contain all information required under (2) of this section.(6) Requests not made in an appropriate manner or requests that are not directed to the PRRC as provided herein, will not be accepted. Requests made via any method other than those prescribed herein will not be accepted.(7) The contact information for the PRRC is as follows: Tennessee Alcoholic Beverage Commission
ATTN: Public Records Request Coordinator
Davy Crockett Tower,
500 James Robertson Parkway, 3rd Floor
Nashville, Tennessee 37243
Phone: 615-741-1602
Fax: 615-741-0847
Email: TABC.PublicRecords@tn.gov
(8) Any changes to the contact information for the PRRC shall be posted on the TABC's website.Tenn. Comp. R. & Regs. 0100-14-.03
New rules filed February 9, 2024; effective 5/9/2024.Authority: T.C.A. § 10-7-503.