Section 250-RICR-170-05-1.9 - Grant AwardsA. Grant Award - Successful applicants will receive a grant offer specifying the amount, duration and conditions of the award. The offer will be in the form of a binding contract. Other requirements to secure funding shall be: 1. Recipients will be required to sign, accept and return the offer to the Department within forty-five (45) days of the date of mailing. Failure to execute the agreement within the forty-five (45) days may result in the cancellation of the grant award and may result in these funds being awarded to the next highest rated project.2. Recipients will have ninety (90) days from the date of the acceptance of the grant offer to provide proof of the necessary Grant match by letters of credit, loan agreements, dedicated escrow accounts, letters from city/town councils, or other pre-approved proof of matching funds. Recipients are hereby allowed to ask for an extension beyond ninety (90) days to provide proof of the necessary Grant match.3. The recipient is responsible for obtaining all necessary permits or approvals from any federal, state or local agency with authority over the project or project area. Copies of these permits/approvals must be submitted to the Department for inclusion in the project file before the first payment request.4. All grant payments will be paid in the form of reimbursement payments for eligible expenses incurred in accordance with an approved project. In general, up-front costs or prepayment will not be allowed, however, if, at the sole discretion of the Director, such costs are small compared to the overall value of the project or are clearly demonstrated to be necessary for the success of the project, and sufficient documentation and collateral are presented, they may be considered. Requests for reimbursement must include documentation of the incurred, eligible costs. Such type of documentation required to receive reimbursement will be detailed in the grant offer and/or grant agreement.B. Suspension, modification or revocation - The Director may suspend, modify or revoke any awards granted pursuant to these regulations in the event that subsequent examination reveals any data included in an application form, submittal, reimbursement request, plan or sketch to be incorrect or not in compliance with these regulations.C. Stop Payment - The Director may take appropriate action to stop payment of and/or seek the return of grant funds expended for any project where: 1. The applicant has obtained said grant based upon incomplete, false, misleading or erroneous information; or2. The applicant has not completed the work approved under the grant in accordance with any and all conditions of approval issued by the Director in the grant award.250 R.I. Code R. 250-RICR-170-05-1.9
Adopted effective 12/29/2019