Or. Admin. Code § 944-020-0000

Current through Register Vol. 63, No. 11, November 1, 2024

Section 944-020-0000 - [Effective 11/27/2024] Grant Application Process for Drug Treatment and Recovery Services Funds

(1) The Oregon Health Authority (the Authority) must implement a grant application and award for funding entities to provide services described in OAR 944-010-0030 to 944-010-0080 that includes a competitive application process but can also include direct grant awards.

(2) The Authority must announce the availability of funding from the Drug Treatment and Recovery Services Fund (DTRSF) and provide instructions for applying for such funding. The announcement of funding must include at a minimum:

(a) A description of the fund;

(b) Available funding;

(c) Eligible services;

(d) Term of the grant;

(e) Estimated effective date and allowable cost periods;

(f) Template grant agreement;

(g) Template budget;

(h) Template declaration of covenants to secure property, if applicable;

(i) Minimum application criteria;

(j) Rating criteria; and

(k) Application materials consistent with section (3) of this rule.

(3) An application for DTRSF funding must contain all information required by the Authority, including but not limited to:

(a) A detailed scope of work that provides a description of the services to be offered within the categories listed in ORS 430.389(2)(e). The description must include a plan for how the applicant would use funding to expand applicant's existing service offerings and a detailed staffing plan to provide services, indicating what, if any, services would be subcontracted;

(b) Documentation of the applicant's experience offering the proposed services;

(c) Documentation of the applicant's experience with providing any of the following, as these terms are described in OAR 944, Division 010:

(A) Trauma-informed services;

(B) Culturally and linguistically specific services;

(C) Culturally and linguistically responsive services;

(D) Services to individuals with intellectual and developmental disabilities;

(E) Services to individuals with physical disabilities;

(F) Gender affirming and responsive care;

(G) LGBTQIA2S+ affirming and inclusive services;

(H) Youth friendly and inclusive services;

(I) Services for parents or non-traditional parents with minor children; and

(J) Pregnant persons.

(d) If the applicant is a past recipient of DTRSF funding, a detailed description of the services provided, and the effectiveness of services provided with accompanying documentation;

(e) A detailed operating budget for each proposed service category using the provided template and including a budget narrative;

(f) A detailed budget describing all streams of funding approved to perform current program deliverables;

(g) An operating plan that includes timelines for providing services if funded with DTRSF funds, and the estimated number of individuals to be served over the term of the grant for each service type;

(h) The number of employees and the number of contractors, listed separately, currently working for or under contract with the applicant, including but not limited to the qualifications of each employee or contractor involved in providing direct individual services;

(i) Documentation showing if the applicant actively works with other community organizations and if applicable, state, or local government agencies to provide services;

(j) Documentation of the applicant's experience with managing and accounting for grant funds, including but not limited to whether the applicant has an accountant on staff or on contract, and identification of the system used for tracking the receipt of funds and expenditures;

(k) Documentation of the applicant's experience with collecting program and individual data, including but not limited to identification of the system or systems used for collecting program and individual data;

(l) Whether the applicant has experience working with Excel;

(m) If applicant is a non-profit organization, current registration with the Oregon Department of Justice Charitable Activities Division;

(n) Current Secretary of state registration information;

(o) Documentation of current insurance coverage for commercial liability insurance, workers compensation insurance, and professional liability insurance if currently in business, with coverage limits;

(p) Whether the applicant has the ability to bill Medicaid or other health insurers, and if so, a description of how applicant intends to track funding to ensure it does not supplant insurance; and

(q) Documentation of two years' worth of historical financial information prior to application, in the form of financial statements or tax returns.

(4) Completed applications must be submitted to a Single Point of Contact (SPC) as listed on the Request for Grant Application.

(5) Applications must be reviewed by Authority staff to determine if the applicant meets the initial minimum application criteria. An applicant that does not meet the initial minimum application criteria must be notified in writing and can appeal that decision in accordance with OAR 944-020-0030.

(6) Applications that meet the minimum application criteria must be evaluated by a review panel established by the Director or their designee. The review panel must include at least three members of the Oversight and Accountability Council. All members of the review panel must be screened for conflicts of interest prior to reviewing and rating applications. The review panel must make recommendations for funding decisions to the Oversight and Accountability Council.

(7) Evaluation by the Authority's review panel must be in accordance with OAR 944-020-0010.

Or. Admin. Code § 944-020-0000

DTRS 2-2024, temporary adopt filed 05/30/2024, effective 6/1/2024 through 11/27/2024; DTRS 4-2024, adopt filed 10/22/2024, effective 11/1/2024

Statutory/Other Authority: ORS 430.389(2)(a), 430.390 & 413.042

Statutes/Other Implemented: ORS 430.389(2)(a) & 430.390