Okla. Admin. Code § 660:2-11-3

Current through Vol. 42, No. 4, November 1, 2024

Section 660:2-11-3 - Record custodians

(a)Authority of record custodians. The persons designated below serve as Record Custodians for purposes of the Open Records Act and are hereby charged with responsibility for compliance with that Act pursuant to the procedures set forth in this Section and elsewhere in this Subchapter.

(b)Appointment of record custodians. The following officials of the Department are hereby appointed as Record Custodians for the designated records and as such shall have all the powers and duties set forth in this Subchapter and in the Open Records Act:

(1) Administrator - all records of the Department

(2) Deputy Administrator - all records of the Department

(3) Director of Enforcement - all enforcement records of the Department

(4) Director of Corporate Finance - all product registration and exemption records of the Department

(5) Director of Professional Registrations and Compliance -all registration of securities professionals and examination records of the Department.

(c)Substitute record custodians. Each of the Record Custodians appointed in subsection (b) of this Section is hereby authorized to designate any other employee of the Department to serve as Record Custodian in the place of the designated Record Custodian. Such substitute Record Custodian will have the same duties and powers as the Record Custodian set forth above and wherever the term "Record Custodian" is used herein, it includes any such substitute Record Custodian. Whenever a Record Custodian appoints another person as a substitute Record Custodian he or she is to give notice to the Administrator of such designation and the Administrator will maintain a register of all such designations.

(d)Duties. All Record Custodians will protect the public records of the Department from damage and disorganization; prevent excessive disruption of the essential functions of the Department; provide assistance and information upon request; ensure efficient and timely action and response to all applications for inspection and/or copying of public records; and carry out the procedures adopted by this Department for inspecting and/or copying public records.

(e)Direction of requests to custodians. All members of the public, in seeking access to, or copies of, a public record in accordance with the provisions of the Open Records Act are to address their requests to the Record Custodian charged with responsibility for the maintenance of the record sought to be inspected or copied.

Okla. Admin. Code § 660:2-11-3

Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/15/2022