Okla. Admin. Code § 595:1-19-9

Current through Vol. 42, No. 7, December 16, 2024

Section 595:1-19-9 - Oklahoma State Award Program Advisory Board

(a) The OSAP Chair may, at his or her discretion, appoint an OSAP Advisory Board comprised of at least nine advisors representing and serving at the pleasure of the nine-member OSAP Committee. The OSAP Chair may appoint a proxy to facilitate Advisory Board activities.

(b) The OSAP Chair may, at his or her discretion, forward any nominations received by his or her office to the OSAP Advisory Board for review and validation.

(c) The OSAP Advisory Board may meet quarterly, or at the discretion of the Lieutenant Governor acting as OSAP Chair or his or her designee, as necessary, to collect and review nominations for awards.

(d) The OSAP Advisory Board is authorized to conduct meetings, document reviews, personal interviews and other activities necessary to ensure validation of award nominations.

(e) A written summary of reviews, interviews, and any other supporting documentation will be included with the nomination form prior to the nomination being forwarded to the OSAP Committee Chair for consideration.

(f) The members of the Advisory Board will serve without compensation, except that the members may be reimbursed for reasonable and necessary expenses arising from Board activities or business. Such expenses will be paid by the respective agency employing the Board member at the time the expense is incurred.

(g) No member of the Advisory Board will solicit, seek, or request individuals to submit nominations for awards. Advisory Board members may explain the program to interested individuals.

(h) The Advisory Board may secure directly from any department or agency such information as necessary and available to carry out its duties.

(i) A majority of the members of the Advisory Board will constitute a quorum to conduct business.

(j) The Advisory Board will review all nominations and provide award recommendations to the OSAP Chair no later than the last business day of March of each calendar year for acts that occurred during the previous years.

(k) Advisory Board members will maintain the confidentiality of each nominee and nomination application and reserve any information concerning the review or nomination exclusively to the members of the Advisory Board or members of the OSAP Committee.

(l) No member of the Advisory Board will withhold information or provide false or misleading information in any meeting or report that would affect the validation of the nomination in any manner.

Okla. Admin. Code § 595:1-19-9

Adopted by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/12/2021