Okla. Admin. Code § 377:3-13-136

Current through Vol. 42, No. 8, January 2, 2025

Section 377:3-13-136 - Juvenile case records

(a) The facility staff shall establish and maintain a confidential record on each juvenile admitted to the facility and ensure it is safeguarded from unauthorized and improper disclosure. The record includes, at a minimum, the following demographic information, if applicable:

(1) name, nicknames, gender, race/nationality, date and place of birth, a copy of the birth certificate to establish legal citizenship;

(2) a copy of the drivers' license, social security number, Medicaid number;

(3) identifying marks, scars, tattoos;

(4) education status and last school attended;

(5) religious preference;

(6) last known address and name of the person the juvenile resided with prior to admission;

(7) name and relationship of the parent(s), guardian, legal custodian of the juvenile;

(8) name, address and phone number of the emergency contact person;

(9) name of the juvenile's attorney; and

(10) signature of staff recording the juvenile's demographic information.

(b) In addition, each juveniles record shall include, at a minimum, the following confidential information:

(1) documented legal authority to accept the juvenile;

(2) county of commitment and legal transportation order;

(3) date and time of admission;

(4) inventory of personal property with the juvenile's signature on a receipt;

(5) signed release of information forms for requested/distributed records;

(6) signed statement(s) by the juvenile acknowledging participation in an orientation that includes the presentation of juvenile rights, program rules, grievance procedures, disciplinary processes and the issuance of the juvenile handbook;

(7) reports of accidents and/or injuries involving the juvenile occurring while at the facility;

(8) names of the juveniles' probation and/or parole officer and assigned caseworker;

(9) grievances and disciplinary records;

(10) final discharge or transfer report; and

(11) signature of staff recording the juvenile's confidential information.

Okla. Admin. Code § 377:3-13-136

Added at 27 Ok Reg 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff 7-15-10