Okla. Admin. Code § 340:65-1-5
Current through Vol. 42, No. 6, December 2, 2024
Section 340:65-1-5 - Authorization to destroy numbered closed case records or information and referral only material(a)Record destruction. Quarterly, the Oklahoma Human Services (OKDHS) Records Management Coordinator sends an administrative memorandum authorizing county offices to pull cases that have been inactive for three years and send them to the OKDHS Supply Warehouse for destruction. Before sending the memorandum, the OKDHS Records Center receives destruction authorization from the State Records Administrator, per Section 204 of Title 67 of the Oklahoma Statutes (67 O.S. § 204), and notification from the appropriate federal agency that the audit for that year was completed.(b)Information and referral only destruction. The county office may destroy Information and referral only material concerning a particular person when there has been no activity regarding the person for three calendar years. Special authorization from the OKDHS Records Management Coordinator is not required prior to destroying this material, per 67 O.S. § 211.Okla. Admin. Code § 340:65-1-5
Amended at 9 Ok Reg 3561, eff 7-20-92 (emergency); Amended at 10 Ok Reg 1445, eff 4-26-93; Amended at 10 Ok Reg 3473, eff 6-14-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended at 11 Ok Reg 4079, eff 6-21-94 through 7-14-95 (emergency); Amended at 13 Ok Reg 353, eff 12-11-95; Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 20 Ok Reg 2059, eff 7-1-03Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/15/2022