Okla. Admin. Code § 230:30-7-11

Current through Vol. 42, No. 4, November 1, 2024

Section 230:30-7-11 - Procedure for in-person Absentee Voting Board to receive applications and issue ballots

The Absentee Voting Board members shall observe the following procedure when a voter appears and requests an in-person absentee ballot.

(1) Ask the voter to fill out and sign a green Application for In-Person Absentee Ballots form.

(2) Take the completed application form and enter the voter's name and birth date in MESA to locate the voter's registration information.

(A) If the voter's information cannot be located in MESA, immediately ask a County Election Board staff member for assistance to verify the voter's registration using the Central File.

(B) If the voter's registration cannot be verified in MESA or in the Central File, offer the voter a provisional ballot.

(3) Ask the voter for proof of identity and check to see that the voter's name on the proof of identity document substantially conforms to the voter's name in MESA. If the proof of identity has an expiration date, verify that the expiration date is later than election day. All documents used for proof of identity, except the voter identification card or temporary voter identification document issued by the County Election Board, must include a photograph of the voter.

(A) The voter may present any of the following documents as proof of identity.

(i) a valid Oklahoma driver license

(ii) a voter identification card issued by the County Election Board

(iii) a temporary voter identification document issued by the County Election Board

(iv) a state identification card

(v) a United States passport

(vi) a United States military identification, including an identification card issued by a branch of the armed services to a retired member or such armed service.

(vii) any other such document issued by the State of Oklahoma, the United States government, or a federally recognized tribal government which includes the person's name, a photograph of the person, and an expiration date that is later than election day.

(B) Indicate that the voter presented valid proof of identity by writing "YES" in the space provided in the "For Absentee Voting Board Use" section of the green Application for In-Person Absentee Ballot.

(C) If the voter's proof of identity is not valid, if the voter has no proof of identity, or if the voter refuses to provide proof of identity, offer the voter a provisional ballot. See 230:30-7-15 and 230:35-5-177. If the voter refuses the offer of a provisional ballot, record the incident on the Provisional Ballot Refusal form.

(4) If the "Status" field in the Voter/District Information area on screen indicates the voter is inactive, if the "School" or "Municipality" fields on are blank, or if the voter tells you that his or her residence address has changed, give the voter a copy of the Address Information Requested handout and an Oklahoma Voter Registration Application form.

(5) If the words "Absentee Ballot Requested" appear in red in the Voter/District Information area on the screen, print the voter's name and enter the voter's precinct number on the pink Absentee Voter Affidavit. Tell the voter to read the oath and to sign the Affidavit.

(6) If information appears in red at the bottom of the window indicating that the voter has returned an absentee ballot for this election by mail or has voted on an earlier day of in-person absentee voting, do not issue a regular absentee ballot. Follow the instructions in 230:30-7-15 to offer and issue a provisional ballot.

(7) Print a label and apply it to the application form in the space provided "For Office Use Only."

(8) Issue the ballots indicated by the voter's registration information in MESA and give the voter a black ballpoint pen. [26:14-115.4]

(9) Offer the voter a secrecy folder. Use a sample ballot to demonstrate use of the secrecy folder, if necessary.

(10) Direct the voter to a voting booth to mark the ballots.

(11) Provide assistance as outlined in the Election Day Reference and Problem Solver section of the Precinct Official Notebook to voters who need help reading and/or marking their ballots. Disregard references to the Precinct Registry. Use the Voter Assistance Form.

(12) Follow the procedure outlined in the Election Day Reference and Problem Solver section of the Precinct Official Notebook if a voter spoils a ballot. Use the Spoiled Ballot Affidavit.

(13) Tell the voter to insert the voted ballot in the voting device. [26:14-115.4(4)]

(14) Take the ballpoint pen and the secrecy folder, if used, back from the voter.

(15) If the voting device returns the voter's ballot, ask the voter read the message and instructions on the voting device console screen. Do not look at the voter's ballot unless the voter asks you to do so. Follow the appropriate instructions in the Election Day Reference and Problem Solver in the Precinct Official Notebook as necessary to help the voter. Ask County Election Board personnel for assistance if necessary.

Okla. Admin. Code § 230:30-7-11

Added at 8 Ok Reg 3635, eff 10-3-91 (emergency) ; Added at 9 Ok Reg 2379, eff 7-1-92 ; Amended at 10 Ok Reg 61, eff 10-9-92 (emergency) ; Amended at 10 Ok Reg 2731, eff 7-1-93 ; Amended at 11 Ok Reg 307, eff 11-1-93 (emergency) ; Amended at 11 Ok Reg 1579, eff 6-1-94 ; Amended at 13 Ok Reg 563, eff 11-22-95 (emergency) ; Amended at 13 Ok Reg 2479, eff 7-1-96 ; Amended at 15 Ok Reg 2556, eff 7-1-98 ; Amended at 16 Ok Reg 531, eff 1-1-99 (emergency) ; Amended at 16 Ok Reg 2421, eff 7-1-99 ; Amended at 17 Ok Reg 2346, eff 7-1-00 ; Amended at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 23 Ok Reg 1285, eff 7-1-06 ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Amended at 30 Ok Reg 1656, eff 7-15-13

Amended by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/16/2019