Okla. Admin. Code § 230:25-21-4

Current through Vol. 42, No. 4, November 1, 2024

Section 230:25-21-4 - On-site certification review

(a) Following a printer's successful completion of the first part of the certification process, the Secretary of the State Election Board may direct the ballot printing staff to conduct a certification review on site at the printing facility. The printer shall be required to produce an additional quantity ballots from.pdf files provided by the State Election Board with the State Election Board ballot printing staff observing the process. The ballots shall be produced as follows:

(1) A specified quantity of 14-inch ballots (11-inch ballot with a 3-inch stub).

(2) A specified quantity of 17-inch ballots (14-inch ballots with a 3-inch stub).

(3) A specified quantity of 19-inch ballots (17-inch ballots with a 2-inch stub).

(b) The State Election Board staff will evaluate the ballots according to the following criteria.

(1) The ballots meet all requirements included in the ballot printing specifications.

(2) The ballots meet all component specifications, including but not limited to, ballot length, printing text area restrictions, and front-to-back registration.

(3) The ballots meet post-production specifications, including but not limited to, trim lines, stub, perforation, stitching, shrink-wrapping, packaging, and shipping of ballots.

(c) Upon return to the State Election Board offices with the ballots produced during the on-site certification review, the ballots shall be marked and processed through a voting device and through a high-speed scanner controlled by the voting device system software. The results then shall be tabulated and all necessary reports shall be printed and examined.

(1) If the ballots cannot be read by the voting device or by the high-scanner or if the tabulated results are not as expected, the printer shall have failed the the certification process. A printer that fails the certification process may ask to repeat all or part of the process. The process may be repeated at the discretion of the Secretary of the State Election Board. If the printer fails the second time, the printer shall be disqualified from bidding on ballot printing contracts for the State Election Board or a County Election Board.

(2) If the ballots are read by the voting device and the high-speed scanner and if the tabulated results are as expected, the printer shall be determined to have passed the second part of the certification process. At this point, the printer shall be certified to print ballots for the voting device system currently used in Oklahoma and to bid on ballot printing contracts for the State Election Board and for a County Election Board.

(d) Travel arrangements for ballot generation staff members making on-site reviews of potential ballot printers shall be made through regular state employee travel procedures. The printer seeking certification shall reimburse the State Election Board for the cost of such travel and travel-related expenses.

Okla. Admin. Code § 230:25-21-4

Added at 30 Ok Reg 1648, eff 7-15-13

Amended by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/16/2019

Amended by Oklahoma Register, Volume 40, Issue 19, July 3, 2023, eff. 8/11/2023