Ohio Admin. Code 3361:10-1-04
The board of trustees shall comply with all provisions of the Ohio open meeting law set forth in section 121.22 of the Revised Code.
Unless otherwise noticed, regular meetings of the board shall be held on the fourth Tuesday following the conclusion of the committee meetings in August, October, December, February, April, and June at such time and place as shall be designated by the board or by the chairperson.
Committee meetings of the board shall be held at such time and place as shall be designated by the board or by the chairperson. The schedule of regular committee meetings shall be available in the office of the board of trustees located in room 614, university pavilion, university of Cincinnati west campus; phone number: 513/556-3233; fax number: 513/556-5269; email address: board.trustees@uc.edu; mailing address: office of the board of trustees, university of Cincinnati, p.o. box 210062, Cincinnati, Ohio 45221-0062, and on the board's website.
Special meetings of the board shall be called by the secretary upon the request of the chairperson, or any two members of the board, or of the president and one member of the board. The call for a special meeting shall be mailed either by regular U.S. mail or by electronic mail by the secretary, or personal notice given by him/her, as soon as practical prior to the date of the meeting. Such notice shall state the time, location and purpose of the meeting. At special meetings no business shall be transacted except that stated in the agenda.
Effective September 30, 2021, pursuant to section 3345.82 of the Revised Code, members of the board may participate in meetings via electronic communications, as set forth herein. Members of the board must attend at least half of the regular meetings in-person annually. At least one-third of the board must attend a meeting in-person at the place where the meeting is conducted. A member of the board who intends to attend a meeting via electronic communications must notify the chairperson of the that intent not less than forty-eight hours before the meeting, except in the case of a declared emergency.
A member of the board who attends a meeting via means of electronic communication is considered to be present at the meeting, is counted for purposes of establishing a quorum, and may vote at the meeting. All votes taken at a meeting where members of the board are attending via means of electronic communication must be taken by roll call vote.
Except as provided in this rule, no person shall limit the number of members of the board who may attend a meeting via means of electronic communication, limit the total number of meetings that the board may conduct using means of electronic communication, limit the number of meetings in which any one member of the board may attend via means of electronic communications, or impose other limits or obligations on a member of the board by virtue of the member attending a meeting via means of electronic communication.
"Electronic communications" means live, audio-enabled communication that permits the members of the board attending a meeting, the members of the board present in person at the place where the meeting is conducted, and all members of the public present in person at the place where the meeting is conducted to simultaneously communicate with each other during the meeting.
Information concerning the date, time and place of each regular meeting of the board and its committees, and the date, time, place and purpose of each special meeting of the board and its committees, shall be made available by the executive director of board relations to members of the public during normal business hours in the office of the board of trustees located in room 614, university pavilion, university of Cincinnati west campus; phone number: 513/556-3233; fax number: 513/556-5269; e-mail address: board.trustees@uc.edu; mailing address: office of the board of trustees, university of Cincinnati, p. o. box 210062, Cincinnati, Ohio 45221-0062 and on the board's website . Persons desiring notice of any regular special meetings of the board at which a particular type of public business will be discussed may request such notice in writing to the executive assistant to the board of trustees and senior vice president for administration and finance, including with the request a sufficient supply of self-addressed stamped envelopes for mailing the notice. For special meetings, the executive assistant to the board of trustees and senior vice president for administration and finance shall give the news media that have requested notification at least twenty-four hours' advance notice, except where there is an emergency requiring immediate action, in which case the executive assistant to the board of trustees and senior vice president for administration and finance shall notify said news media immediately of the time, place, and purpose of the meeting.
A majority of the regular members of the board shall constitute a quorum to do business and a majority vote of those present shall be sufficient to adopt any motion or resolution, provided that the vote of a majority of all the board shall be necessary to elect or remove any senior administrative officer or any member of a faculty of the university; to adopt and revise the annual budget; and to amend or rescind a bylaw of the board. A roll call shall be taken upon any action involving the expenditure of money.
The usual order of business at meetings of the board shall be as follows:
Persons who wish to speak at board or committee meetings shall do so through their representatives or by receiving prior permission through the secretary. Speakers shall be limited to five minutes and shall submit their requests, in writing, at least fourteen days prior to the meeting at which they wish to speak.
The proceedings of the board, when not otherwise provided for by its bylaws, shall be governed by "Robert's Rules of Order." Every motion shall be reduced to writing upon the request of a member.
Ohio Admin. Code 3361:10-1-04
Promulgated Under: 111.15
Statutory Authority: 3361
Rule Amplifies: 3361
Prior Effective Dates: 03/16/1978, 11/01/1984, 03/08/1985, 07/01/1985, 02/03/1986, 06/20/1988, 04/18/1990, 06/19/1992, 08/21/1995, 04/23/1996, 04/22/1999, 12/16/1999, 12/19/2000, 02/14/2001, 12/12/2003, 01/01/2007, 02/05/2007, 06/10/2008, 06/15/2012, 04/01/2019