Section 99-01.3-05.1-05 - RecordkeepingFor each fifty-fifty single event raffle, records must include and be retained for three years from the end of the quarter in which the activity was reported, unless otherwise provided by rule:
1. The single event raffle accounting and operating records according to subsection 2 of section 99-01.3-16-09.5.2. The daily starting and ending cash on hand records according to section 99-01.3-03-06.3. A record identifying the allocation of draw numbers to each raffle sales unit and the seller's names assigned to each unit.4. A reconciliation of cash received to the dollar value of draw numbers sold for each raffle sales unit and its sellers and in total for the single event raffle.5. A reconciliation of all sold, voided, and unsold draw numbers to the total number of draw numbers that were available for sale for each single event raffle.6. The actual winning draw number, bearer ticket showing purchase of the winning draw number, and all sold and voided draw numbers if the winning player is determined by drawing a draw number from a receptacle, which must be retained for one year from the end of the quarter in which the activity was reported on a tax return.7. Prize register according to section 99-01.3-03-07 and record of win according to section 99-01.3-03-08.8. Cash profit as defined in subdivision b of section 9 of section 99-01.3-02-01.9. A summary of gross proceeds, prizes, adjusted gross proceeds, cash profit, cash long or short, and bank deposit. The summaries of all raffles for a quarter must reconcile to the tax return.10. Ideal cash bank master records according to subsection 4 of section 99-01.3-03-09.11. Verification of the amount deposited according to a bank statement, and an audit of the game's activity according to subsections 6 and 7 of section 99-01.3-03-10.12. The count and reconciliation of cash banks according to subsections 4 and 6 of section 99-01.3-03-09.N.D. Admin Code 99-01.3-05.1-05
Adopted by Administrative Rules Supplement 2016-360, April 2016, effective 4/1/2016.Amended by Administrative Rules Supplement 369, July 2018, effective 7/1/2018.Amended by Administrative Rules Supplement 2022-387, January 2023, effective 1/1/2023.General Authority: NDCC 53-06.1-01.1
Law Implemented: NDCC 53-06.1-01.1