N.D. Admin. Code 75-03-41-06

Current through Supplement No. 395, January, 2025

Section 75-03-41-06 - Governance and administration

1. The agency shall have a governing body that is responsible for the policies, activities, practice, and overall operations of the agency. The governing body shall:

a. Be composed of at least five members. A list of the names and contact information of members of the governing body must be maintained and submitted to the department annually. Each board member shall annually disclose conflicts of interest. Members of the board may not be family or have conflicts of interest with agency administration or employees with budget or accounting duties;

b. Meet at least every six months;

c. Maintain records of the governing body's meetings;

d. Develop and review policies for member selection and rotation;

e. Ensure each board member understands the agency operation and program goals;

f. Ensure the agency is funded, housed, staffed, and equipped in a manner required for the provision of services;

g. Approve the agency's annual budget of anticipated income and expenditures necessary to provide services described in the program's statement of purpose;

h. Provide financial statements and audits to the department for reimbursement purposes, upon request;

i. Ensure the agency has an active strategic plan with a schedule to review annually;

j. Adopt a written statement of the purpose and philosophy of the agency;

k. Adopt written policies for the agency regarding administration, personnel, and program services. Personnel policies for the recruitment and retention of employees necessary to operate the agency must indicate expectations of employees and nonemployees, detail job descriptions for each position, and ensure a process to review policies and procedures with employee participation at least every five years; and

l. Ensure developed policies for agency operations are in compliance with law, administrative rules, and policy as defined by the department.

2. All statements and policies required by this chapter must be in writing to demonstrate the intent of the standards are integrated into agency practice. The agency policy must be up to date.

N.D. Admin Code 75-03-41-06

Adopted by Administrative Rules Supplement 374, October 2019, effective 10/1/2019.

Amended by Administrative Rules Supplement 2024-392, April 2024, effective 4/1/2024.

General Authority: NDCC 50-06-05.1, 50-11-03

Law Implemented: NDCC 50-06-05.1, 50-11-03