N.D. Admin. Code 75-03-36-09

Current through Supplement No. 395, January, 2025

Section 75-03-36-09 - Personnel files

1. The child-placing agency shall maintain an individual file for each employee. The file must include:

a. Inventory detailing first and last date of employment, reason employment ended, training totals per year, and performance evaluation dates.

b. The application for employment, including a record of previous employment.

c. Documentation of information obtained from an employee's references, if applicable.

d. Verification of any required license or qualification necessary for the position assigned to the employee.

e. A job description specifying the employee's role and responsibilities.

f. A statement signed by the employee acknowledging the confidentiality policy.

g. Annual performance evaluations.

h. Orientation and training records.

i. Evidence of the employee having read and received a copy of the law and child-placing agency procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon hire and annually thereafter.

j. Results of a fingerprint-based criminal history record check and child abuse and neglect record.

2. The child-placing agency shall maintain an individual file for each nonemployee. The file must include:

a. Personal identification information.

b. Results of fingerprint-based criminal background checks and child abuse or neglect record.

c. Description of duties.

d. Orientation and training records.

e. Evidence of the nonemployee having read and received a copy of the law and facility procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon placement and annually thereafter.

f. A statement signed by the nonemployee acknowledging the confidentiality policy.

3. The child-placing agency shall adopt a policy regarding the retention of employee and nonemployee files.

N.D. Admin Code 75-03-36-09

Effective April 1, 2010.

Amended by Administrative Rules Supplement 2024-392, April 2024, effective 4/1/2024.

General Authority: NDCC 50-11-03, 50-12-05

Law Implemented: NDCC 50-11-05, 50-12-03, 50-12-05