N.Y. Comp. Codes R. & Regs. tit. 9 § 5314.3

Current through Register Vol. 46, No. 45, November 2, 2024

Section 5314.3 - Surveillance room access, required logs

(a) Entrances to the monitoring room or rooms shall not be visible from the gaming area. Access by gaming facility licensee employees to a monitoring room or any other designated area capable of receiving a surveillance transmission shall be prescribed by the gaming facility's system of internal controls, as approved by the commission.

(b) Any person, other than a commission representative, who enters any monitoring room or designated area related to surveillance and is not a surveillance department employee shall sign a monitoring room entry log upon entering the restricted area. The monitoring room entry log shall be kept in the monitoring room and maintained in a book with bound numbered pages that cannot be removed readily.

(c) The entry log book shall include, at a minimum, the:

(1) date and time of entering into the monitoring room or designated area;

(2) entering person's name and his or her department or affiliation;

(3) reason for entering the monitoring room or designated area;

(4) name of the surveillance department employee authorizing the person's entry into the monitoring room or designated area; and

(5) date and time of exiting the monitoring room or designated area.

(d) Each gaming facility licensee shall maintain a daily surveillance log in an electronic format that has an audit function that prevents modification of information after the information has been entered into the system. Such daily surveillance log shall:

(1) be maintained continuously by surveillance employees;

(2) be changed with each shift change of employees;

(3) be chronological; and

(4) contain, at a minimum, all of the following information:

(i) the date and time of each log entry;

(ii) the identity of the employee making the log entry;

(iii) a summary of the activity recorded;

(iv) whether the activity was monitored; and

(v) disposition of the recording, if any.

(e) All daily surveillance log entries shall contain the following information, unless otherwise directed in writing by the commission:

(1) the identity of any surveillance room employee each time any such person enters or exits the surveillance room and the reason for such entry or departure;

(2) the notification of any maintenance or repair of any gaming device or money-handling equipment;

(3) live table drop box exchanges;

(4) electronic gaming device drop bucket exchanges;

(5) transfers of cash, chips, tokens, cards or dice;

(6) any detention or questioning of patrons or employees by the security department, including the identity of the patrons or employees and the security department employees involved;

(7) the beginning, end and any interruptions of the soft count;

(8) an observed violation of Article 13 of the Racing, Pari-Mutuel Wagering and Breeding Law or this Subchapter or of the gaming facility licensee's internal control procedures;

(9) suspected criminal activity;

(10) malfunction or repair of surveillance equipment;

(11) an emergency activity;

(12) surveillance conducted on anyone or any activity that appears unusual, irregular or illegal or appears to violate Article 13 of the Racing, Pari-Mutuel Wagering and Breeding Law or this Subchapter;

(13) surveillance conducted at the request of the gaming facility licensee, an employee of the gaming facility licensee, a commission representative or the New York State police;

(14) other notations deemed necessary by surveillance room employees or the commission to ensure compliance with Article 13 of the Racing, Pari-Mutuel Wagering and Breeding Law and this Subchapter.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 5314.3

Adopted New York State Register July 20, 2016/Volume XXXVIII, Issue 29, eff. 7/20/2016