N.Y. Comp. Codes R. & Regs. tit. 9 § 130.26

Current through Register Vol. 46, No. 51, December 18, 2024

Section 130.26 - Record Retention

(a) A cannabis laboratory shall retain the following records, current, previous, and archived versions, either electronically or hardcopy, for no less than five (5) years and shall identify accurately and reliably:

(1) the samples transported, collected, accepted, prepped, examined, and disposed of;

(2) procedures used and personnel involved; and personnel training records;

(3) document test conditions, observations, and results of analyses; and

(4) all quality system related records including, but not limited to:

(i) quality manual or equivalent quality management documents;

(ii) standard operating procedures;

(iii) internal audits;

(iv) management reviews;

(v) corrective action reports;

(vi) analytical logbooks;

(vii) equipment logs;

(viii) consumable logs; and

(ix) purchasing records.

(b) In the event a cannabis laboratory goes out of business or ownership is transferred to another permitted cannabis laboratory, a cannabis laboratory must have a plan or procedure in place to ensure all associated records are maintained for not fewer than five (5) years.

(c) A laboratory sampling firm shall maintain sampling and transportation records, including but not limited to, all employee training records, and standard operating procedures related to sampling and transport, for no less than five (5) years and shall identify accurately and reliably the samples collected and transported.

(d) In the event a laboratory sampling firm goes out of business or ownership is transferred to another approved laboratory sampling firm, a laboratory sampling firm must have a plan or procedure in place to ensure all associated records are maintained for not fewer than five (5) years.

N.Y. Comp. Codes R. & Regs. Tit. 9 § 130.26

Adopted New York State Register March 22, 2023/Volume XLV, Issue 12, eff. 3/22/2023