Statutes, codes, and regulations
New York Codes, Rules and Regulations
Title 18 - DEPARTMENT OF SOCIAL SERVICESChapter II - Regulations of the Department of Social ServicesSubchapter C - Social ServicesArticle 5 - Adult and Family Services
Part 466 - Implementation And Administration Of The Connections System
Section 466.4 - Confidentiality

N.Y. Comp. Codes R. & Regs. tit. 18 § 466.4

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Current through Register Vol. 46, No. 45, November 2, 2024
Section 466.4 - Confidentiality
(a) Individual identifiable information contained in the CONNECTIONS system is confidential and may be disclosed only in a manner consistent with applicable statutory and regulatory standards.
(1) Individual identifiable information regarding children in foster care and their families is confidential and access to such information is allowable only pursuant to the standards set forth in sections 372, 373-a, 409-e and 409-f of the Social Services Law and applicable OCFS regulations including sections 357.3, 428.8, 430.12 and 431.12 of this Title.
(2) Individual identifiable information regarding children and families receiving preventive services is confidential and access to such information is allowable only pursuant to the standards set forth in sections 409-e and 409-f of the Social Services Law and applicable OCFS regulations including section 423.7 of this Title.
(3) Individual identifiable information regarding adoption assistance and adoption services is confidential and access to such information is allowable only pursuant to the standards set forth in section 114 of the Domestic Relations Law, sections 4138-c, 4138-d and 4138-e of the Public Health Law, sections 136, 373-a and 409-f of the Social Services Law and applicable OCFS regulations including section 357.3 of this Title.
(4) Individual identifiable information regarding child protective services is confidential and access to such information is allowable only pursuant to the standards set forth in sections 422 (4), 422 (5), 422 (6), 422 (7), 422-a, 424 (4) and 424 (5) of the Social Services Law and applicable OCFS regulations including section 432.7 of this Title.
(5) In addition to the standards set forth in paragraphs (1)-(4) of this subdivision, information contained in the CONNECTIONS system is subject to all other applicable Federal and State confidentiality standards, including but not limited to, those set forth in article 27-F of the Public Health Law regarding confidential HIV-related information and section 459-g of the Social Services Law regarding the street address of residential programs for victims of domestic violence.
(b) Consistent with applicable statute and regulation, an employee of OCFS, a social services district or a public or private agency providing child welfare services may have access to client identifiable information contained in the CONNECTIONS system only when access to such information is necessary for the employee to perform his or her specific job responsibilities.
(c) Each social services district and each public or private agency providing child welfare services that has access to the CONNECTIONS system must develop and implement policies and practices to maintain the confidentiality of individual identifiable information contained in the CONNECTIONS system consistent with applicable statutes and regulations including the taking of disciplinary action against any employee who fails to comply with the confidentiality standards set forth in this Part.

N.Y. Comp. Codes R. & Regs. Tit. 18 § 466.4

Amended New York State Register May 5, 2021/Volume XLIII, Issue 18, eff. 5/5/2021