N.Y. Comp. Codes R. & Regs. tit. 15 § 10.12

Current through Register Vol. 46, No. 51, December 18, 2024

Section 10.12 - Internet Pre-Licensing Course Administration

(a) An approved sponsor shall:

(1) perform all administrative functions in connection with the course in accordance with this Part and applicable laws;

(2) provide student participation data to the Department in a manner prescribed by the Commissioner;

(3) make payment to the Department in the amount of eight (8) dollars per student who completes the course;

(4) provide, for the Department's approval, a sample course completion confirmation, which is designed for and capable of preventing fraud and forgery, designates that the internet pre-licensing course was completed, and may be used to verify course completion depending upon the needs of the Department;

(5) establish and maintain appropriate lines of communication with the Department in order to provide efficient and effective administration of the course;

(6) keep program records open to the inspection of the Department during the sponsor's normal business hours, or by appointment at a time and place acceptable to the Department;

(7) submit to the Department copies of any and all written policies and procedures related to the administration of the program;

(8) maintain student completion records, including student digital footprint logs, for a period of five (5) years from the date of completion, and provide duplicate course completion confirmations, if necessary, upon request. Student records must include the items related to course completion as prescribed by the Commissioner;

(9) issue completion notifications within twenty-four (24) hours of course completion to each and every student who successfully completes the course;

(10) report each and every motorist who successfully completes the course to the Department in a form and manner prescribed by the Commissioner;

(11) notify student in advance of all of the requirements necessary to successfully complete the course, including technical requirements and final date for completion. The completion date on the certificate is the date when all requirements have been met;

(12) prominently inform potential students of their privacy rights on informational pages of the sponsor's website and at the beginning of the course materials;

(13) ensure that motorists type "I Agree" to acknowledge and agree to all course completion requirements and the sponsor's privacy policy information required by this Part;

(14) provide an enrollment contract that students must read and acknowledge prior to starting instruction. Enrollment contract must explain the course, minimum instruction times, all fees associated with the course, completion procedures, minimum technology requirements and other relevant information as prescribed by the Commissioner, including the course benefits and limitations. The contract will also include an affirmation by students stating that they will complete the entire course without assistance; will abide by all terms of the contract; will not knowingly accept a course completion confirmation if the course has not been completed; and

(15) give the student an option of receiving a full refund of all course fees where a sponsor is unable to provide the course or any part of the course. In addition to the option of a full refund, students may be given the opportunity to reschedule the course if and when it becomes available.

N.Y. Comp. Codes R. & Regs. Tit. 15 § 10.12

Adopted New York State Register June 17, 2020/Volume XLII, Issue 24, eff. 6/17/2020