N.M. Admin. Code § 12.6.2.200

Current through Register Vol. 35, No. 21, November 5, 2024

Section 12.6.2.200 - DOCUMENT INDEXING AND OTHER PROCEDURES BEFORE ARCHIVING

A. Date and time stamp. The date and time of receipt are noted on the document or otherwise permanently associated with the record maintained for a UCC document in the UCC information management system at the earliest possible time.

B. Cash management. Transactions necessary to payment of the filing fee are performed.

C. Document review. The filing office determines whether a ground exists to refuse the document under 12.6.2.28.

(1) File stamp. If there is no ground for refusal of the document, the document is deemed filed and a unique identification number is entered on the document or permanently associated with the record of the document maintained in the UCC information management system. The sequence of the identification number is not an indication of the order in which the document was received.

(2) Correspondence. If there is a ground for refusal of the document, notification of refusal to accept the document is prepared as provided in 12.6.2.31 NMAC. If there is no ground for refusal of the document, an acknowledgment of filing is prepared as provided in 12.6.2.31 NMAC. If the UCC document was tendered by EDI transmission or on-line access, such notice or acknowledgment is transmitted to the remitter by EDI transmission or on-line response by transmitting an identification known to the remitter of the UCC document filed as well as the information required by 12.6.2.30 NMAC or 12.6.2.31 NMAC. Acknowledgment of filing or notice of refusal of a UCC document tendered by means other than personal delivery, EDI transmission or on-line transmission is sent to the secured party (or the first secured party if there are more than one) named on the UCC document or to the remitter if the remitter so requests by regular mail or by overnight courier if the remitter provides a prepaid waybill or access to the remitter's account with the courier.

D. Data entry. Data entry and indexing functions are performed as described in 12.6.2.205 NMAC and 12.6.2.206 NMAC.

N.M. Admin. Code § 12.6.2.200

12.6.2.200 NMAC - N, 7/1/2001