N.M. Admin. Code § 11.2.19.12

Current through Register Vol. 35, No. 24, December 23, 2024

Section 11.2.19.12 - MONITORING AND ACCESS

A. Access to records. The state administrative entity, or its authorized representatives, has the right of timely access to any books, documents, papers, computer records, emails, or other records of sub-recipients and contract service providers that are pertinent to the use of any funds administered by DWS, in order to conduct monitoring, audits, and examinations, and to make excerpts, transcripts, and photocopies of such documents.

B. Access to personnel. The right of access also includes timely access to subrecipient and contract service provider personnel for the purpose of interview and discussion related to such documents.

C. Record retention. The right of access is not limited to any required record retention period but will last as long as the records are retained. Except as otherwise provided, records shall be retained for three years from date of exit as outlined in 29 CFR Section 97.40. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise.

N.M. Admin. Code § 11.2.19.12

11.2.19.12 NMAC - N, 8-15-2012