N.M. Admin. Code § 1.13.5.9

Current through Register Vol. 35, No. 24, December 23, 2024

Section 1.13.5.9 - CONDITIONS FOR RECEIVING A HISTORICAL RECORDS GRANT

A. The applicant shall:

(1) demonstrate legal custody of historically significant original records at the time of the grant application deadline;

(2) provide a copy of its collection policy or a statement from its governing body indicating its commitment to sound practices concerning the historical material included in the project;

(3) demonstrate the ability to carry out the objective of the proposal within the grant period;

(4) describe the records, their importance in documenting New Mexico's history and the proposed project that affects the records;

(5) include a mechanism for evaluating the impact of the project on its historical records' environment; and

(6) provide a letter from its governing body indicating support of the project and continuation of the project's purposes beyond the grant period.

B. Upon approval, the applicant shall become a vendor pursuant to state law.

C. Records treated in the proposed project shall be made available in New Mexico for public research to all qualified users on equal terms unless specific exemption is granted by the commission. Specific records in proposals submitted by tribal governments, for example, may be excluded from this criterion.

D. The applicant shall not charge fees for public access to the materials in its holdings. However, reasonable fees may be charged for copying material or providing special services or facilities not provided to all researchers.

E. A person qualified by credentials or training shall carry out the objectives of the proposed project.

F. Proposals for digitization projects shall be acceptable only if they take into consideration the issue of migration to newer technologies. Digitization projects shall follow scanning guidelines specified by the commission for creating master and access copies.

N.M. Admin. Code § 1.13.5.9

Adopted by New Mexico Register, Volume XXVI, Issue 13, July 15, 2015, eff. 8/1/2015, Amended by New Mexico Register, Volume XXVIII, Issue 22, November 28, 2017, eff. 11/28/2017