N.J. Admin. Code § 6A:17-3.6

Current through Register Vol. 56, No. 24, December 18, 2024

Section 6A:17-3.6 - Student records and reports

(a) Within 10 school days of receipt of a request for a copy of the student's educational records by a State facility, the school district receiving the request shall provide the State facility with the student's educational records and other relevant school district information to assist the transition, including, but not limited to, the following:

1. State identification number in NJSMART;

2. The most recent report card;

3. Transcripts and the school districts graduation requirements for students in grades nine through 12;

4. Attendance standards;

5. The name of a contact person;

6. For students with disabilities, the name of a special education contact person;

7. Statewide assessment results;

8. Other assessment results, if available;

9. Health records, including immunizations pursuant to N.J.A.C. 6A:16-2.4(d);

10. Photocopy of the permanent record card pursuant to N.J.A.C. 6A:32-7.5(e)5; and

11. The most current eligibility conference report, IEP, and child study team assessments for students with disabilities.

(b) Each State agency shall maintain student records in accordance with N.J.A.C. 6A:32-7. All educational records shall be kept in files separate from court and other non-educational records required to be safeguarded from public inspection pursuant to N.J.S.A. 2A:4A-60.

(c) Each State agency shall ensure the school district of residence is notified of their students progress toward meeting local and State high school graduation requirements, pursuant to N.J.A.C. 6A:8-5.1, at the marking period intervals established in the agencys school calendar.

(d) To ensure full and appropriate credit for a program of study completed by a student, each State agency shall transfer educational records and a final progress report for each student exiting a State facility to the school district identified upon discharge, or if none is identified, the school district of residence, as appropriate, within 10 school days of the students exit. The report shall include a designated contact person and the following information, which is necessary to formulate an appropriate educational program and to ensure credit for work completed is granted:

1. Statewide assessment and diagnostic findings;

2. Credit earned toward high school graduation requirements pursuant to N.J.A.C. 6A:8-5.1;

3. Grade level equivalent;

4. Vocational training experience, including any credential, certification, or license earned, and recognized career and technical education end-of-program technical skills assessment or industry certification tests results; and

5. Individualized program plan or individualized education program for students with a disability.

(e) The students school district of residence shall grant academic credit based on the appropriate documentation provided by the State agency for the program of study successfully completed in a State facility, pursuant to N.J.S.A. 18A:7B-8 and 9 and N.J.A.C. 6A:8-5.1 (a)1 through 6.

(f) The students school district of residence may contact the director of the appropriate State agency Office of Education to dispute any academic credit recommendation.

N.J. Admin. Code § 6A:17-3.6

Amended by 46 N.J.R. 2033(b), effective 10/6/2014.

Amended by 54 N.J.R. 553(a), effective 4/4/2022