N.J. Admin. Code § 6A:13A-10.2

Current through Register Vol. 56, No. 21, November 4, 2024

Section 6A:13A-10.2 - Private provider and local Head Start agency fiscal responsibilities

(a) Any private provider or local Head Start agency contracting with a school district to provide a full-day preschool program pursuant to this chapter shall implement sound fiscal practices including, but not limited to:

1. Maintaining a financial management system that provides timely, accurate, current, and complete disclosure of all financial activities related to the preschool program operating under Preschool Education Aid and in accordance with generally accepted accounting principles;

2. Certifying the proposed budget planning workbook, as submitted to the district board of education, is true and accurate;

3. Making all educational, administrative, and indirect support cost expenditures in strict accordance with the budget planning workbook approved by the district board of education and, as appropriate, by the Department;

4. Submitting to the district board of education a quarterly report of actual, approvable, reasonable, and customary expenditures with supporting documentation and receipts.

i. The quarterly report shall include expenditures for all approved budget lines for the school year, including all approved salaries, benefits, payroll taxes, substitute stipends, classroom materials and supplies, start-up classroom materials/supplies and technology, if applicable, field trips and associated transportation, space costs, food costs, and administrative and indirect costs expenditures. The quarterly report shall be signed and certified by an officer of the corporation;

5. Posting revenue and expenditures related to Preschool Education Aid to separate accounts in the contracting private provider and local Head Start agency general ledger and not commingling with revenue and expenditures related to other funding sources;

6. Requesting from the district board of education any budget transfer(s) or budget planning workbook amendment(s) to the approved budget planning workbook, or:

i. If the Department approved a private provider budget planning workbook based on a line-item review, amendments to or budget transfers within the approved budget planning workbook shall be approved by the district board of education. When applicable, private provider budget transfers shall also be subject to Department notification and/or approval; and

7. Making all financial and program information available for inspection at any time to the school district or Department designee.

N.J. Admin. Code § 6A:13A-10.2

Amended by R.2009 d.334, effective 11/2/2009.
See: 41 N.J.R. 2530(a), 41 N.J.R. 4077(a).
In the introductory paragraph of (a), substituted "Any" for "The", "or" for "and" and inserted "contracting with a school district to provide a full-day preschool program pursuant to this chapter"; in (a)2, inserted "planning workbook" and inserted a comma following "education"; in (a)3, inserted "planning workbook approved by the district board of education and, as appropriate, also" and deleted "district board of education and" preceding "Department"; in (a)4i, inserted "associated"; in (a)5, substituted "contracting" for "contracted"; and rewrote (a)6.

Amended by 54 N.J.R. 1595(b), effective 8/15/2022