N.J. Admin. Code § 17:33-8.4

Current through Register Vol. 56, No. 24, December 18, 2024

Section 17:33-8.4 - Procedures applied to certified name search requests

(a) Certified search results are created by applying standardized search logic to the debtor name presented to DORES by the person requesting the search. Human judgment is minimized in determining the results of the debtor name search. Optional searches on debtor address (city) are based on exact matches of the address entered. The following procedures are applied to conduct debtor name searches:

1. There is no limit to the number of matches that may be returned in response to the search criteria;

2. No distinction is made between upper and lower case letters;

3. Punctuation marks and accents are disregarded;

4. Words and abbreviations at the end of a name or in a name ("noise words") that indicate the existence or nature of an organization;

5. The word "the" at the beginning of the search criteria is disregarded;

6. All spaces are disregarded;

7. For first and middle names of individuals, initials are treated as the logical equivalent of all names that begin with such initials, and no middle name or initial is equated with all middle names and initials. For example, a search request for "John A. Smith" would cause the search to retrieve all filings against all individual debtors with "John" as the first name, "Smith" as the last name, and with the initial "A" or any name beginning with "A" in the middle name field. If the search request were for "John Smith" (first and last names with no designation in the middle name field), the search would retrieve all filings against individual debtors with "John" as the first name, "Smith" as the last name and with any name or initial or no name or initial in the middle name field; and

8. To ensure the standard search logic is responsive, in addition to the procedures above, DORES will apply the following search logic procedures to each debtor name search. The procedures will have the effect of broadening search results.

i. The word "and" within a name is disregarded.

ii. Free text searching is applied wherever a space is entered into the search field and at the end of the search request.

iii. After applying the preceding procedures to the debtor name to be searched, the UCC information management system will reveal the names of debtors that match the search request and that are on file and retrievable through the system.

N.J. Admin. Code § 17:33-8.4

Amended by 47 N.J.R. 908(a), effective 5/4/2015.

Adopted by 55 N.J.R. 2419(a), effective 12/4/2023