N.J. Admin. Code § 15:3-7.6

Current through Register Vol. 56, No. 21, November 4, 2024

Section 15:3-7.6 - Ineligible costs

(a) The following expenses are ineligible for grants:

1. On-going expenses such as routine repairs, building maintenance, or systems maintenance;

2. Hiring a grant writer or project manager;

3. Purchase of photocopier, fax machine, telecommunication or other office equipment;

4. Standard office filing cabinets, motorized filing cabinets and equipment, files and file folders;

5. Office furniture such as desks, chairs, tables or work stations;

6. Office supplies, including tape measures, calculators and marking pens;

7. Wooden shelving of any kind;

8. Cartons or boxes other than the standard archival and records center boxes or containers;

9. Administrative or operational costs of the agency receiving funding;

10. Academic degree programs; and

11. Salary and benefits for clerical and administrative support personnel not directly related to a grant project.

(b) Funding for management, storage or preservation of any record of a county or municipal government designated as a permanent or archival record in the retention schedule established by the State Records Committee and held in the physical custody of a historical society, academic institution, or other organization shall not be eligible unless and until a Depository Agreement is created and agreed upon between the two parties with approval of the Division of Archives and Records Management as the third party of the agreement pursuant to the provisions of 15:3-2.2(h)4.

(c) As a general rule, PARIS will not fund projects involving records past their retention period established by the State Records Committee. However, circumstances may arise to make the funding of projects involving records past retention appropriate, especially in cases where records past retention are of a unique quality, age and/or historical significance.

1. Applicants to the PARIS grants program may seek a waiver of the prohibition on funding of projects involving records that are past established retention.

i. Applications for waivers shall be submitted on designated forms to PARIS grant program staff.

ii. A waiver request must establish the unique quality, age or historical significance of the documents for which the waiver is sought.

iii. Waivers must be submitted to and approved by the State Records Committee prior to the grant application submission deadline and must be included in the application package.

N.J. Admin. Code § 15:3-7.6

Amended by R.2006 d.210, effective 6/5/2006.
See: 37 N.J.R. 3030(a), 38 N.J.R. 2509(b).
Inserted "or project manager" in (a)2; substituted "telecommunication or" for "telephones and" in a(3); in a(4), inserted "filing", "motorized filing cabinets and equipment," and "and file folders"; deleted "other" preceding "containers" in (a)8; deleted "and" from the end of (a)9; substituted "; and" for a period at the end of a(10); and added a(11).
Amended by R.2010 d.180, effective 9/7/2010.
See: 42 N.J.R. 53(a), 42 N.J.R. 2138(a).
Added (b) and (c).