"Public records" means all books, records, papers, accounts, letters, maps, photographs, films, cards, tapes, recordings, or reproductions, as well as any other documentary materials, regardless of physical form or characteristics, having been used, being in use, or prepared, possessed or retained for use in the conduct, transaction or performance of any business, transaction, work, duty or function of any public body, or required to be maintained by any public body. For the purpose of this Section, the Department is a public body under Miss. Code Ann. Section 25-61-3.
35 Miss. Code. R. 1-01-229